216digital.
Web Accessibility

ADA Risk Mitigation
Prevent and Respond to ADA Lawsuits


WCAG & Section 508
Conform with Local and International Requirements


a11y.Radar
Ongoing Monitoring and Maintenance


Consultation & Training

Is Your Website Vulnerable to Frivolous Lawsuits?
Get a Free Web Accessibility Audit to Learn Where You Stand
Find Out Today!

Web Design & Development

Marketing

PPC Management
Google & Social Media Ads


Professional SEO
Increase Organic Search Strength

Interested in Marketing?
Speak to an Expert about marketing opportunities for your brand to cultivate support and growth online.
Contact Us

About

Blog

Contact Us
  • How to Build Accessible Form Validation and Errors

    A form can succeed or fail based on how predictable its validation and recovery patterns are. When users can’t understand what the form expects or how to correct an issue, the flow breaks down, and small problems turn into dropped sessions and support requests. The reliable approach isn’t complex—it’s consistent: clear expectations, helpful correction paths, and markup that assistive technologies can interpret without ambiguity. That consistency is the foundation of accessible form validation.

    Two ideas keep teams focused:

    • Validation is the contract. These are the rules the system enforces.
    • Error recovery is the experience. This is how you help users get back on track.

    You are not “showing error messages.” You are building a recovery flow that answers three questions every time:

    1. Do users notice there is a problem?
    2. Can they reach the fields that need attention without hunting?
    3. Can they fix issues and resubmit without getting stuck in friction loops?

    Accessible Form Validation Begins on the Server

    Server-side validation is not optional. Client-side code can be disabled, blocked by security policies, broken by script errors, or bypassed by custom clients and direct API calls. The server is the only layer that stays dependable in all of those situations.

    Your baseline should look like this:

    • A <form> element that can submit without JavaScript.
    • A server path that validates and re-renders with field-level errors.
    • Client-side validation layered in as an enhancement for speed and clarity.

    A minimal baseline:

    <form action="/checkout" method="post">
     <!-- fields -->
     <button type="submit">Continue</button>
    </form>

    From there, enhance. Client-side validation is a performance and usability layer (fewer round-trips, faster fixes), but it cannot become the source of truth. In code review terms: if disabling JavaScript makes the form unusable, the architecture is upside down.

    Once submission is resilient, you can prevent a large share of errors by tightening the form itself. This foundation keeps your accessible form validation stable even before you begin adding enhancements.

    Make the Form Hard to Misunderstand

    Many “user errors” are design and implementation gaps with a different label. Prevention starts with intent that is clear during keyboard navigation and screen reader use.

    Labels That Do Real Work

    Every control needs a programmatic label:

    <label for="email">Email address</label>
    <input id="email" name="email" type="email">

    Avoid shifting meaning into placeholders. Placeholders disappear on focus and do not behave as labels for assistive technology. If a field is required or has a format expectation, surface that information where it will be encountered during navigation:

    <label for="postal">
     ZIP code <span class="required">(required, 5 digits)</span>
    </label>
    <input id="postal" name="postal" inputmode="numeric">

    This supports basic expectations in WCAG 3.3.2 (Labels or Instructions): users can understand what is needed before they submit.

    Group Related Inputs

    For radio groups, checkbox groups, or multi-part questions, use fieldset + legend so the “question + options” relationship is explicit:

    <fieldset>
     <legend>Contact preference</legend>
    
     <label>
       <input type="radio" name="contact" value="email">
       Email
     </label>
    
     <label>
       <input type="radio" name="contact" value="sms">
       Text message
     </label>
    </fieldset>

    This prevents the common failure where options are read out as a scattered list with no shared context. Screen reader users hear the question and the choices as one unit.

    Use the Platform

    Choose appropriate input types (email, tel, number, date) to use built-in browser behavior and reduce formatting burden. Normalize on the server instead of making users guess the system’s internal rules:

    • Strip spaces and dashes from phone numbers.
    • Accept 12345-6789, but store 12345-6789 or 123456789 consistently.
    • Accept lowercase, uppercase, and mixed-case email addresses; normalize to lowercase.

    The more variation you handle server-side, the fewer opaque errors users see.

    Don’t Hide Labels Casually

    “Visual-only” placeholders and icon-only fields might look clean in a mock-up, but they:

    • Remove a click/tap target that users rely on.
    • Make it harder for screen reader users to understand the field.
    • This leads to guessing when someone returns to a field later.

    If you absolutely must visually hide a label, use a visually-hidden technique that keeps it in the accessibility tree and preserves the click target.

    You’ll still have errors, of course—but now they’re about the user’s input, not your form’s ambiguity.

    Write Error Messages That Move Someone Forward

    An error state is only useful if it helps someone correct the problem. Rules that hold up well in production:

    • Describe the problem in text, not just color or icons.
    • Whenever possible, include instructions for fixing it.

    Instead of: Invalid input

    Try: ZIP code must be 5 digits.

    Instead of:Enter a valid email

    Try: Enter an email in the format name@example.com.

    A practical markup pattern is a reusable message container per field:

    <label for="postal">ZIP code</label>
    <input id="postal" name="postal" inputmode="numeric">
    <p id="postalHint" class="hint" hidden>
     ZIP code must be 5 digits.
    </p>

    When invalid, show the message and mark the control:

    <input id="postal"
          name="postal"
          inputmode="numeric"
          aria-invalid="true"
          aria-describedby="postalHint">

    Visually, use styling to reinforce the error state. Semantically, the combination of text and state is what makes it usable across assistive technologies. Clear, actionable messages are one of the most reliable anchors of accessible form validation, especially when fields depend on precise formats. 

    With messages in place, your next decision is the presentation pattern.

    Pick an Error Pattern That Matches the Form

    There is no universal “best” pattern. The decision should reflect how many errors are likely, how long the form is, and how users move through it. Choosing the right pattern is one of the most important decisions in accessible form validation because it shapes how people recover from mistakes.

    Pattern A: Alert, Then Focus (Serial Fixing)

    Best for short forms (login, simple contact form) where one issue at a time makes sense.

    High-level behavior:

    1. On submit, validate.
    2. If there’s an error, announce it in a live region.
    3. Mark the field as invalid and move focus there.

    Example (simplified login form):

    <form id="login" action="/login" method="post" novalidate>
     <label for="username">Username</label>
     <input id="username" name="username" type="text">
     <div id="usernameHint" class="hint" hidden>
       Username is required.
     </div>
    
     <label for="password">Password</label>
     <input id="password" name="password" type="password">
     <div id="passwordHint" class="hint" hidden>
       Password is required.
     </div>
    
     <div id="message" aria-live="assertive"></div>
    
     <button type="submit">Sign in</button>
    </form>
    
    <script>
     const form = document.getElementById("login");
     const live = document.getElementById("message");
    
     function invalidate(fieldId, hintId, announcement) {
       const field = document.getElementById(fieldId);
       const hint = document.getElementById(hintId);
    
       hint.hidden = false;
       field.setAttribute("aria-invalid", "true");
       field.setAttribute("aria-describedby", hintId);
    
       live.textContent = announcement;
       field.focus();
     }
    
     function reset(fieldId, hintId) {
       const field = document.getElementById(fieldId);
       const hint = document.getElementById(hintId);
    
       hint.hidden = true;
       field.removeAttribute("aria-invalid");
       field.removeAttribute("aria-describedby");
     }
    
     form.addEventListener("submit", (event) => {
       reset("username", "usernameHint");
       reset("password", "passwordHint");
       live.textContent = "";
    
       const username = document.getElementById("username").value.trim();
       const password = document.getElementById("password").value;
    
       if (!username) {
         event.preventDefault();
         invalidate("username", "usernameHint",
           "Your form has errors. Username is required.");
         return;
       }
    
       if (!password) {
         event.preventDefault();
         invalidate("password", "passwordHint",
           "Your form has errors. Password is required.");
         return;
       }
     });
    </script>

    Tradeoff: On longer forms, this can feel like “whack-a-mole” as you bounce from one error to the next.

    Pattern B: Summary at the Top (Errors on Top)

    Best when multiple fields can fail at once (checkout, account, applications). Behavior:

    1. Validate all fields on submit.
    2. Build a summary with links to each failing field.
    3. Move the focus to the summary.

    This reduces scanning and gives users a clear plan. It also mirrors how many people naturally work through a list: top to bottom, one item at a time. When built with proper linking and focus, this supports WCAG 2.4.3 (Focus Order) and 3.3.1 (Error Identification).

    Pattern C: Inline Errors

    Best for keeping the problem and the fix in the same visual area. Behavior:

    • Show errors next to the relevant control.
    • Associate them programmatically with aria-describedby (or aria-errormessage) and mark invalid state.

    On its own, inline-only can be hard to scan on long forms. The sweet spot for accessible form validation is often:

    Summary + inline

    A summary for orientation, inline hints for precision.

    Make Errors Machine-Readable: State, Relationships, Announcements

    Recovery patterns only help if assistive technology can detect what changed and why. This pattern also matches key WCAG form requirements, which call for clear states, programmatic relationships, and perceivable status updates.

    1) State: Mark Invalid Fields

    Use aria-invalid="true" for failing controls so screen readers announce “invalid” on focus. This gives immediate feedback without extra navigation.

    2) Relationships: Connect Fields to Messages

    Use aria-describedby (or aria-errormessage) so the error text is read when the user reaches the field. If a field already has help text, append the error ID rather than overwriting it. This is a common regression point in component refactors.

    <input id="email"
          name="email"
          type="email"
          aria-describedby="emailHelp emailHint">

    This approach makes sure users hear both the help and the error instead of losing one when the other is added.

    3) Announcements: Form-Level Status

    Use a live region to announce that submission failed without forcing a focus jump just to discover that something went wrong:

    <div id="formStatus" aria-live="assertive"></div>

    Then, on submit, set text like: “Your form has errors. Please review the list of problems.”

    Someone using a screen reader does not have to guess whether the form was submitted, failed, or refreshed. They hear an immediate status update and can move to the summary or fields as needed.

    Use Client-Side Validation as a Precision Tool (Without Noise)

    Once semantics and recovery are solid, client-side validation can help users move faster—so long as it does not flood them with interruptions.

    Guidelines that tend to hold up in production:

    • Validate on submit as the baseline behavior.
    • Use live checks only when they prevent repeated failures (complex password rules, rate-limited or expensive server checks).
    • Prefer “on blur” or debounced validation instead of firing announcements on every keystroke.
    • Avoid live region chatter. If assistive tech is announcing updates continuously while someone types, the form is competing with the user.

    Handled this way, accessible form validation supports the person filling the form instead of adding cognitive load.

    Define “Done” Like You Mean It

    For high-stakes submissions (financial, legal, data-modifying), error recovery is not the whole job. Prevention and confirmation matter just as much:

    • Review steps before final commit.
    • Confirmation patterns where changes are hard to reverse.
    • Clear success states that confirm completion.

    Then keep a test plan that fits into your workflow:

    • Keyboard-only: complete → submit → land on errors → fix → resubmit.
    • Screen reader spot check: “invalid” is exposed, error text is read on focus, form-level status is announced.
    • Visual checks: no color-only errors, focus is visible, zoom does not break message association.
    • Regression rule: validation logic changes trigger recovery-flow retesting.

    Teams that fold these checks into their release process see fewer “the form just eats my data” support tickets and have a clearer path when regression bugs surface.

    Bringing WCAG Error Patterns Into Your Production Forms

    When teams treat error recovery as a first-class experience, forms stop feeling like traps. Users see what went wrong, reach the right control without hunting, and complete the process without unnecessary friction. That is what accessible form validation looks like when it is built for production conditions instead of only passing a demo.

    If your team needs clarity on where accessibility should live in your development process, or if responsibility is spread too thinly across roles, a structured strategy can bring confidence and sustainability to your efforts. At 216digital, we help organizations integrate WCAG 2.1 compliance into their development roadmap on terms that fit your goals and resources. Scheduling a complimentary ADA Strategy Briefing gives you a clear view of where responsibility sits today, where risk tends to build, and what it takes to move toward sustainable, development-led accessibility that your teams can maintain over time.

    Greg McNeil

    January 22, 2026
    How-to Guides, Web Design & Development
    Accessibility, forms, How-to, WCAG, Web Accessibility, web developers, web development, Website Accessibility
  • Mobile Form Accessibility: Don’t Leave Users Behind

    Think about how often you reach for your phone during the day—checking messages, ordering lunch, paying bills, or dashing through a quick form. Now picture each tap, swipe, and pinch becoming a chore because the form wasn’t built with you in mind.Unfortunately, that’s exactly what happens when mobile form accessibility is overlooked for users who rely on screen readers. A few missteps can turn routine tasks into roadblocks. Fixing those gaps keeps everyone’s day moving smoothly—and yes, it makes your product look a whole lot better, too.

    As developers, we’re in a sweet spot to clear those hurdles. Instead of ticking boxes on an accessibility checklist, let’s swap ideas and code snippets that make forms genuinely easy to use. Think of this guide as one dev handing a helpful note to another—no lecture, just practical tips that work in the real world.

    The Real Challenge of Mobile Accessibility

    Roughly 90 percent of screen-reader users browse the web primarily on phones. Yet mobile form accessibility still slips past many reviews. Small oversights—poorly labeled fields, keyboards that bury inputs—can shut people out of shopping carts or log-in screens. Sure, standards like WCAG 2.2 and the European Accessibility Act (EAA) are important, but the endgame is simpler: make everyday online chores painless for everyone.

    Common Barriers with Mobile Form Accessibility

    So, what trips us up when we build (or tune-up) a mobile form? Here are the heavy hitters that screen-reader users run into—and how to dodge them.

    Invisible Text Fields

    Fields can look fine on the surface yet be missing their behind-the-scenes links. When labels and inputs aren’t wired together in code, a screen reader can’t announce them—and the user can’t fill them out.

    Quick fix:

    <label for="email">Email Address</label>
    <input type="email" id="email" name="email">

    Skip placeholder-only labels or fancy <div> stand-ins. Semantic HTML or precise ARIA labels keep everything on the radar.

    Keyboard Blocking Form Fields

    We’ve all watched the on-screen keyboard sail up and hide half the page. For screen-reader users, that’s a full stop.

    A simple JavaScript nudge:

    window.addEventListener('resize', () => {
      document.activeElement.scrollIntoView({ behavior: 'smooth' });
    });

    Let the layout flex so active inputs stay visible, and avoid fixed-position elements that trap content under the keyboard.

    Unexpected Focus Shifts

    Nothing’s more disorienting than the cursor jumping to a random field—or disappearing altogether—mid-form. Auto-focus tricks or live-updating content can make matters worse.

    Rules of thumb:

    • Only auto-focus when it truly helps.
    • Deep dynamic changes to a minimum while someone is typing.
    • Always leave users sure of their spot in the form.

    Practical Steps to Improve Mobile Form Accessibility

    Now that we’ve walked through the most common pitfalls, let’s talk solutions. Fixing mobile form accessibility doesn’t always mean starting from scratch—small, thoughtful adjustments can make a big difference. The goal here isn’t perfection on paper; it’s creating an experience that works reliably for real people on real devices. Below are key practices that help bring your forms up to speed.

    Proper Labeling Is Crucial

    Each form field should have a clear, programmatic label. Screen readers depend on these labels to describe inputs accurately. Relying solely on visual styling or placeholder text often leads to confusion or missed information. Whenever possible, use semantic HTML elements like <label> to ensure clarity and consistency.

    Design with Keyboard Visibility in Mind

    If the keyboard hides your input field, you’re forcing users to guess where they are. This isn’t just frustrating—it can stop someone from completing the form entirely. Design responsively to account for different screen sizes and input methods. Test with your device’s keyboard visible and active. Elements should remain fully accessible without awkward scrolling or zooming.

    Maintain a Logical Navigation Order

    Users often navigate mobile forms using swipe gestures or the Tab key with external keyboards. If your form jumps from field to field out of order—or skips elements entirely—you’ve just introduced an unnecessary obstacle. Use logical DOM ordering and avoid layout tricks that confuse the natural tab order.

    Use Semantic HTML First, ARIA Thoughtfully

    Native HTML elements offer built-in accessibility that ARIA can’t always replicate. For example, a standard <button> is more robust and predictable than a <div> with role= "button". Reach for ARIA only when native elements fall short, and always test thoroughly to ensure you’re enhancing, not complicating, the experience.

    Real-Device Testing Is Essential

    It’s tempting to rely on automated audits or browser tools alone, but they can’t catch everything. Use screen readers like VoiceOver (iOS) or TalkBack (Android) on physical devices to experience your form the way your users do. Listen closely—do labels get announced properly? Does focus land where it should? Manual testing reveals the gaps no automated tool can catch.

    Don’t Forget About Error Messaging

    Accessible forms don’t just help users fill in the blanks—they help users recover from mistakes. Validation errors should be announced clearly and immediately after the user interacts with a field. Use ARIA live regions or focus management to draw attention to problems, and provide guidance that’s easy to understand and act on.

    Support Multiple Interaction Modes

    Not everyone uses a touchscreen the same way. Some rely on voice control, others on external keyboards or assistive switch devices. Design and test with multiple interaction styles in mind. What works great with a finger tap might break down when using voice commands or swiping with a screen reader.

    Taken together, these practices do more than check boxes—they create forms that feel intuitive, responsive, and respectful to all users. And as accessibility standards continue to evolve, these foundational steps help future-proof your code while building trust with your audience.

    Building Mobile Form Accessibility Into Your Workflow

    As developers, we have a real opportunity to do something meaningful. We can move past the minimum and start building digital experiences that work for everyone, not just the majority. It doesn’t require magic—just intention, testing, and a willingness to see the interface through someone else’s eyes. 

    If you’re serious about creating mobile forms that aren’t just technically compliant but actually usable for every user, it’s time to dig deeper. Start testing, keep learning, and if you want an experienced partner to help guide the process, schedule an ADA briefing with 216digital. We’re here to support your journey toward smarter, kinder, and more inclusive design—one tap at a time.

    Greg McNeil

    May 16, 2025
    How-to Guides
    Accessibility, accessible forms, forms, How-to, mobile accessibility, Web Accessibility, Website Accessibility
  • Accessible Form Validation: A Developer’s Guide

    Forms are everywhere—login screens, signups, feedback surveys, checkout pages. They’re a cornerstone of user interaction on the web. But here’s the thing: if users can’t fill them out easily and accurately, your form isn’t just failing them—it’s failing your business.

    That’s where accessible forms come in. Accessible forms aren’t just about ticking boxes for compliance—they’re about creating better experiences for everyone. Whether someone is using a screen reader, navigating with a keyboard, or dealing with cognitive or motor disabilities, your form should guide, inform, and support them from first click to final submit.

    This guide will walk you through the essentials of accessible form validation, based on WCAG guidelines 3.3.1 through 3.3.4. No legalese—just practical advice you can implement today.

    Meet the Guidelines: WCAG 3.3.1 to 3.3.4

    Let’s simplify the four WCAG success criteria most relevant to form validation:

    • 3.3.1 Error Identification: If something goes wrong, users need to know what happened and where it happened.
    • 3.3.2 Labels or Instructions: Don’t make users guess. Tell them what’s required.
    • 3.3.3 Error Suggestion: If they make a mistake, suggest how to fix it. Don’t just point and shake your digital finger.
    • 3.3.4 Error Prevention: For serious forms (like taxes, legal documents, or financial data), build in checks to stop mistakes before they happen.

    Together, these guidelines form the foundation of truly accessible forms.

    Labeling: The First Step Toward Clarity

    Every good form starts with clear, semantic labeling. You’re not just adding text—you’re defining meaning and context for both users and assistive technologies.

    • Use the <label> element, and link it to the input with for="input-id" and id="input-id".
    • Place labels above the form field, not beside or inside. It’s easier to scan and better supported by screen readers.
    • Be concise but descriptive. Instead of “Name,” try “Full Name (First and Last).”

    Skipping proper labels is one of the fastest ways to make your form inaccessible—and one of the easiest problems to fix.

    Inline Error Messaging: Real-Time Feedback That Actually Helps

    Don’t let users fill out a whole form only to learn they messed up three fields. Inline validation catches issues in real time, helping users correct them before they submit.

    • Position error messages near the field—ideally right below or beside it.
    • Keep the language helpful and plain: “Password must be at least 8 characters.”
    • Use aria-live="polite" to announce error messages as they appear for screen readers.

    This creates accessible forms that support users proactively instead of punishing them after the fact.

    Don’t Skip aria-describedby

    Want to add help text, error messages, or extra instructions that screen readers can pick up? Use aria-describedby.

    This attribute lets you associate one or more descriptions with a form control. It’s a game-changer for accessible forms, especially when validation feedback or detailed guidance is involved.

    Example:

    <input id="email" aria-describedby="emailHelp emailError">
    <small id="emailHelp">We'll never share your email.</small>
    <span id="emailError">Email is required.</span>

    You can dynamically update which IDs are referenced based on validation state, ensuring that assistive tech users always get the right context.

    About Placeholders: Don’t Rely on Them Alone

    We’ve all seen it: fields with placeholder text like “Enter your email,” and no label in sight. Here’s the problem: placeholders disappear as soon as users start typing—and that’s bad news for accessibility.

    Use placeholders for examples, not for instruction.

    • ✅ “example@example.com” is fine.
    • ❌ “Enter your email address” as your only guidance? Not okay.

    Also, watch your contrast ratios. Light gray placeholder text on a white background might look trendy, but it can fail WCAG color contrast guidelines—especially for users with low vision.

    Smart Form Validation

    Validation is about more than catching errors—it’s about building trust. If your form is flaky, unclear, or inconsistent, users will bounce.

    • Use client-side validation (like HTML5 validation or JavaScript) for instant feedback.
    • Always back it up with server-side validation to catch anything missed and guard against malicious input.
    • Block submission until all required fields are valid—and clearly explain why a field isn’t.

    Whether it’s a missed checkbox or a mistyped phone number, your form should guide users toward fixing the issue—not leave them guessing.

    Crafting Helpful, Accessible Error Messages

    Bad error messages are like bad customer service: unhelpful, vague, and frustrating. Let’s fix that.

    • Be specific: “Username is required” > “Error.”
    • Never rely on color alone (like red borders) to indicate problems. Use symbols (like ❗), text, or both.
    • Keep error placement consistent—typically below the input or in the same visual region.
    • Use simple language. If someone has to decode your error message, it’s not helping.

    This clarity benefits everyone—from screen reader users to someone filling out your form on a noisy subway.

    Test It Like You Mean It

    Automated tools are great, but they only catch part of the picture.

    Start with:

    • Lighthouse for quick audits.
    • WAVE for spotting contrast or structural issues.

    Then go deeper:

    • Run through the form with keyboard only—can you reach and complete every field?
    • Try it with a screen reader (VoiceOver, NVDA, JAWS). Does it announce labels, instructions, and errors?
    • Ideally, test with real users with disabilities. There’s no substitute for lived experience.

    Accessible forms are never a “one-and-done” task. They’re a process—build, test, refine, repeat.

    Keep Moving Toward More Accessible Forms

    Every form you build is an opportunity to include—or exclude—someone. Whether it’s a simple newsletter signup or a detailed application, accessible forms ensure everyone gets a fair shot at completing the task.

    This isn’t just about compliance. It’s about craftsmanship. It’s about building smarter, kinder digital experiences—ones that don’t leave users behind.

    Need help building forms that meet WCAG standards and feel good to use? Connect with 216digital. We’ll help you create, audit, and refine accessible forms that work for every user—and every device.

    Greg McNeil

    April 18, 2025
    How-to Guides
    Accessibility, ADA Compliance, forms, How-to, WCAG, Web Accessibility, web development, Website Accessibility
  • Coffee Shop Website Accessibility: What’s Missing?

    Have you ever visited a coffee shop’s website to check their menu, order online, or see their hours? Did you feel lost because the site was confusing? Now, imagine dealing with that struggle each time you want to find your go-to latte. Or when you want to learn about a shop’s new roast. For people who rely on screen readers or have other visual impairments, that frustration can happen a lot.

    Many coffee shop owners and content creators in the United States might not realize these barriers exist. Making sure everyone can move around your website without trouble is more important than you might think. In this post, I’ll point out some common obstacles and why they matter. I’ll also share how a few small changes can make a big impact.

    Why Does Coffee Shop Website Accessibility Matters?

    When you think about coffee shops, you might picture a warm atmosphere and friendly baristas. You might also imagine the smell of freshly brewed beans. Online, we want to capture that same welcoming feeling. By focusing on coffee shop website accessibility, we want to make sure people can order their favorite drinks. We also want them to read menu items or discover new roasts without trouble.

    If a visually impaired customer struggles to find key details, they might miss out on daily deals or new seasonal drinks. They could even miss basic facts like store hours.

    One often overlooked detail is how screen readers work. These tools read text out loud to users who can’t see the screen. If a website isn’t organized well, or if images don’t have good descriptions, screen reader users can miss key details. It’s crucial to keep everything labeled and clear. That could mean they never learn about your limited-edition pumpkin spice latte or your special buy-one-get-one-free deal. By making a few updates, you can share the joy of your coffee shop with everyone who visits online.

    Missing Alt Text for Images

    Coffee shops show off photos of their specialty drinks, pastries, and interiors. There’s nothing quite like seeing a perfectly steamed latte art design on the homepage. However, if these images don’t include a brief written description (often called “alt text”), a screen reader can’t share that info with someone who is visually impaired. That leaves them guessing what’s in the image.

    What to do:

    • Make sure each picture has short alt text that describes what’s shown. If you have a frothy cappuccino in a ceramic mug with a leaf design on top, write something like, “Cappuccino with leaf latte art in a white mug.”
    • Keep it simple and clear. A few words can help everyone enjoy the same tasty-looking photos.

    Hard-to-Read Text and Poor Contrast

    Sometimes, coffee shop websites use warm and earthy color palettes to match the cozy vibe of a local café. But light brown text on a cream background can be hard for many people to read. Dark red lettering on a black background can cause the same problem.

    If your text and background colors don’t have enough contrast, users might struggle to read menu items or promotions. They could also miss important contact details.

    What to do:

    • Pick colors with high contrast, so text stands out. You can use free online contrast-checker tools.
    • Keep text large enough so visitors of all ages can comfortably read your menu and shop info. Test on a phone or tablet to see if users need to zoom in.

    Unclear Headings and Structure

    Have you ever looked at a website and felt lost because everything blended together? Using clear headings and labels helps both sighted users and people with screen readers navigate your site.

    When your text is broken into sections like “Our Menu,” “About Us,” “Location,” and “Contact,” users can jump right where they need to go. This layout helps both sighted users and screen readers. Screen readers also rely on proper heading levels (like H1, H2, H3) to guide listeners in the right order. If headings aren’t used correctly, the page can feel disorganized for those who can’t see it.

    What to do:

    • Give each page a main heading (H1), then use H2s and H3s for subheadings.
    • Don’t skip heading levels. Going from H1 to H3 can confuse people using screen readers.

    Unlabeled or Unclear Links and Buttons

    Buttons like “Order Now,” “Sign Up,” or “View Menu” should clearly say what they do. If a button only says “Click Here,” screen reader users might not know what “here” refers to. The same goes for links.

    If many links are labeled “Learn More,” it’s tricky to figure out which page or product each link goes to. Users might have to guess or click blindly.

    What to do:

    • Use descriptive link and button text, like “Order a Latte” or “Learn About Our Pastries.”
    • If you offer online ordering, label each step so people know exactly what to do next.

    Forms Without Proper Labels

    Some coffee shop websites have newsletter sign-up forms or contact forms for special orders. If these forms aren’t labeled well, a screen reader might say something like “edit box” instead of “email address.” That can leave users guessing what to type.

    What to do:

    • Label each form field clearly. For instance, use “Name” or “Email Address” so people know what goes where.
    • Provide helpful error messages. If someone enters an invalid email, explain what happened and how to fix it.

    Videos Without Captions or Transcripts

    Video might not be the first thing that comes to mind for a coffee shop website. Still, some shops post video tours, latte art tutorials, or interviews with the barista. If these don’t have captions or transcripts, users who are deaf or hard of hearing could feel left out. Good website accessibility means making the site easy for everyone, not just folks with vision challenges.

    What to do:

    • Add captions to your videos or provide a simple transcript. This helps anyone who can’t hear or who’s watching in a quiet place (or a super noisy one).

    How to Get Started

    Improving coffee shop website accessibility doesn’t have to be complicated. You can start by using free online tools that scan your pages and highlight issues like missing alt text or low contrast. It also helps to ask a few friends or loyal customers to test your site and tell you what works and what doesn’t.

    If you find bigger problems, think about working with a web developer who understands website accessibility. They can guide you through changes and help you meet standards commonly used in the United States. Even small fixes can create a smoother online experience for everyone, from a busy parent ordering pastries for the weekend to a coffee enthusiast searching for a new blend to try.

    A Warm Welcome, On and Offline

    When people walk through your coffee shop’s door, you greet them with a smile. Why not do the same online? A website that’s easy to use creates that same feeling of warmth and belonging. Whether someone’s checking your menu for gluten-free treats, ordering a bag of beans for home, or simply browsing the specials, clear labels and good navigation make them feel included.

    By focusing on coffee shop website accessibility, you open your digital doors to everyone. It’s a great way to build community, grow your business, and show off what makes your café special. After all, everyone deserves to enjoy that perfect cup of coffee—no matter how they get there.


    If you’re ready to make your coffee shop’s website more accessible but aren’t sure where to start, 216digital can help. We specialize in website accessibility solutions tailored to small businesses, making sure your site is welcoming for everyone. Let’s work together to create a seamless online experience—just like the one you offer in your shop.

    Greg McNeil

    March 14, 2025
    How-to Guides, WCAG Compliance
    Accessibility, coffee shop, forms, Image Alt Text, videos and audio content, Web Accessibility
  • Creating Accessible Web Forms

    Creating Accessible Web Forms

    In today’s digital world, ensuring your content forms are accessible is more important than ever. Whether you’re a website owner, a developer, or a content creator, ensuring that everyone can use your forms is key to providing a great user experience. This article will dive into why accessible content forms matter, how to ensure your forms meet accessibility standards and tips for creating inclusive digital spaces. Let’s explore how you can make your forms better for everyone!

    Why Should Content Forms Be Accessible?

    Accessible content forms are crucial for several reasons:

    1. Inclusivity: Everyone should have equal access to information and the ability to participate in discussions. By making your forms accessible, you’re ensuring that users with disabilities can join in the conversation just as easily as anyone else.
    2. Legal Compliance: In the United States, there are legal requirements for digital accessibility under laws like the Americans with Disabilities Act (ADA). Making your forms accessible helps you stay compliant and avoid potential legal issues.
    3. Broader Audience: Accessible forms reach a wider audience. More people can engage with your content when your forms are easy to navigate and use, leading to increased traffic and a better community experience.

    The Importance of Accessible Forms

    Accessible forms are not just about following the law—they’re about creating a better, more inclusive online environment. Here’s why it matters:

    1. Improves User Experience: Accessible forms provide a smoother experience for all users. Features like clear navigation, readable text, and proper color contrast benefit everyone, not just those with disabilities.
    2. Enhances SEO: Search engines favor well-structured websites that are easy to navigate. By making your forms accessible, you improve your SEO, leading to higher search rankings and more visibility.
    3. Fosters Community: An inclusive forum encourages participation from a diverse group. When users feel they can easily engage with your content, they are more likely to become active members of your website.

    How to Create Accessible Digital Forms

    Creating an accessible digital forum involves several key steps. Here’s a breakdown to help you get started:

    1. Understand the WCAG Guidelines

    The Web Content Accessibility Guidelines (WCAG) are standards designed to make web content more accessible. They provide a framework for creating content that is usable by everyone, including people with disabilities. The guidelines are organized into four principles:

    • Perceivable: Information must be presented in a way that all users can perceive, such as providing text alternatives for images.
    • Operable: Users must be able to navigate and interact with your site using tools like keyboard navigation and screen readers.
    • Understandable: Content must be easy to read and understand, with clear instructions and a consistent layout.
    • Robust: Your content should work well across various devices and browsers, ensuring compatibility with assistive technologies.

    2. Ensure Text Readability

    Text readability is vital for all users, especially those with visual impairments or dyslexia. Here’s how you can improve it:

    • Use Clear Fonts: Choose fonts that are easy to read. Avoid overly decorative fonts and ensure your text size is large enough to read comfortably.
    • Provide Text Alternatives (WCAG 1.1.1): Include alt text for images, charts, and other non-text content. This helps users who rely on screen readers understand what’s in the visuals.

    3. Implement Keyboard Navigation

    Many users with disabilities rely on keyboards rather than mice. Make sure your forms are fully navigable using keyboard shortcuts:

    • Focus Order (WCAG 2.4.3) : Ensure that users can tab through all interactive elements in a logical order.
    • Keyboard Shortcuts (WCAG 2.1.1): Implement keyboard shortcuts for common actions to improve efficiency.

    4. Use Descriptive Links and Buttons

    Links and buttons should be easily identifiable and descriptive:

    • Meaningful Link Text (WCAG 2.4.4): Avoid vague link text like “click here.” Instead, use descriptive text that tells users where the link will take them, such as “Read more about our forum guidelines.”
    • Button Labels (WCAG 3.3.2) : Ensure buttons have clear labels that describe their action, like “Submit” or “Cancel.”

    5. Ensure Color Contrast and Visual Elements

    Good color contrast and visual elements are essential for readability:

    • Contrast Ratios (WCAG 1.4.3): Use high contrast between text and background colors. Use tools like the WCAG Contrast Checker to verify that your button colors meet accessibility standards.
    • Visual Cues (WCAG 1.3.3): Use visual indicators, such as icons or patterns, in addition to color to convey information. This helps users who are colorblind or have low vision.

    6. Test with Real Users

    Testing is crucial to ensure your forum is truly accessible:

    • User Testing: Involve real users with disabilities in your testing process. Their feedback can help you identify and address accessibility issues you might not have considered.
    • Automated Tools: Automated accessibility testing tools such as WAVE or Lighthouse to catch common issues. But remember that these tools can’t catch everything.

    7. Stay Updated with Accessibility Trends

    Digital accessibility is an evolving field. Stay informed about the latest updates and best practices:

    • Ongoing Training: Regularly train your development team on accessibility best practices.
    • Community Resources: Participate in accessibility forms and follow industry news to keep up with new developments.

    Wrapping Up

    Creating accessible web content forms is more than just meeting compliance standards—it’s about fostering a welcoming and inclusive digital space for everyone. By adhering to WCAG guidelines, enhancing text readability, ensuring keyboard navigation, and conducting regular accessibility tests, you can build a forum that all users can navigate and enjoy.

    To take your commitment to accessibility to the next level, schedule a complimentary ADA strategy briefing with 216digital. Our team of experts will help develop a strategy to integrate WCAG 2.1 compliance into your development roadmap on your terms.Start integrating these practices today to build a more inclusive and user-friendly forum for everyone. Reach out today to start making a difference!

    Greg McNeil

    August 14, 2024
    How-to Guides
    accessible forms, ADA Compliance, digital accessibility, forms, Web Accessibility, web development, Website Accessibility

Find Out if Your Website is WCAG & ADA Compliant







    By submitting this form, you consent to follow-up from 216 Digital by call, email, or text regarding your inquiry. Msg & data rates may apply. Reply STOP to opt out or HELP for help.

    216digital Logo

    Our team is full of professionals in Web Accessibility Remediation, eCommerce Design & Development, and Marketing – ready to help you reach your goals and thrive in a competitive marketplace. 

    216 Digital, Inc. BBB Business Review

    Get in Touch

    2208 E Enterprise Pkwy
    Twinsburg, OH 44087
    216.505.4400
    info@216digital.com

    Support

    Support Desk
    Acceptable Use Policy
    Accessibility Policy
    Privacy Policy

    Web Accessibility

    Settlement & Risk Mitigation
    WCAG 2.1/2.2 AA Compliance
    Monitoring Service by a11y.Radar

    Development & Marketing

    eCommerce Development
    PPC Marketing
    Professional SEO

    About

    About Us
    Contact

    Copyright © 2026 216digital. All Rights Reserved.