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  • Accessible WooCommerce Themes: Top Picks & What to Look For

    When you pick a WooCommerce theme, you are not just choosing a layout. You are choosing how easy your store is to navigate, how clearly information is announced, and how much work it will take to keep things compliant over time. If you’re comparing accessible WooCommerce themes, the real question is not “Which one looks nicest?” but “Which one gives my customers the smoothest, most predictable path from homepage to checkout?”

    Many teams choose under pressure: a redesign, a migration, or a branding push. It’s tempting to grab the first nice demo and plan to fix accessibility later. In practice, this creates more rework, more risk, and more frustration for users who rely on assistive technology.

    You can quickly bring accessibility into your theme decision. Add structure, make targeted checks, and know your priorities to move forward with confidence.

    Why Your Theme Choice Shapes More Than Just  Design 

    A WooCommerce theme controls more than colors and fonts. It ships with its own templates, layout decisions, and code patterns. That means it shapes:

    • How screen readers move through your pages
    • What paths do keyboard users take to reach menus, filters, and checkout?
    • How your store behaves on small screens and at high zoom
    • How easy it is to keep things maintainable as you grow

    Starting from one of the stronger accessible WooCommerce themes puts you ahead in several ways. You spend less time fixing basic issues, see fewer regressions when plugins update, and send a clear signal to customers that your store is built for them—not just for aesthetics. It can also reduce legal risk, because you are closer to what laws and guidelines expect when they reference the Web Content Accessibility Guidelines (WCAG) and the Americans with Disabilities Act (ADA).

    Accessibility is not only an ethical choice; it is a business one. Sites that are easier to use convert better, generate fewer support tickets, and are less likely to be named in a lawsuit. For many teams, “accessible by default” is simply a smarter way to protect brand, revenue, and reputation simultaneously.

    What “Accessible” Really Means in Practice

    Guidelines like WCAG exist to turn a big idea—“everyone should be able to use the web”—into concrete checks. Over the years, WCAG has evolved (2.0, 2.1, 2.2), and most legal frameworks point to at least Level AA as the baseline. Level AAA is more stringent and often not practical for full ecommerce flows, so most teams aim for AA and build from there.

    You do not have to memorize every success criterion, but it helps to know what a theme should support. Think of it through four simple lenses:

    • Perceivable: Text has strong contrast, scales well, and is not buried in images. Important images have alt text. Links are descriptive rather than repeating “Learn more” 10 times, so people know where they are going.
    • Operable: Menus, filters, dialogs, sliders, and forms work with a keyboard alone. Focus is always visible. Nothing traps people in a pop-up, mini-cart, or off-screen menu. Moving content can be paused or controlled instead of constantly sliding past.
    • Understandable: Labels and instructions are clear. Errors explain what went wrong and how to fix it. Navigation and headings follow predictable patterns from page to page, so shoppers do not have to constantly re-learn how your site works.
    • Robust: The HTML uses proper headings, landmarks, and controls. ARIA is applied thoughtfully, not sprinkled everywhere. The store works with screen readers, zoom, and narrow viewports, and does not fall apart when the browser or assistive tech changes.

    If a theme gives you a solid start on all four, you are in a much better place than a design-first theme that just happens to “look clean.”

    Common Problems You’ll See When You Test Themes

    One thing that often surprises teams: many themes that market themselves as “accessible” still have rough edges. Even themes promoted as accessible WooCommerce themes can struggle with basics when you look beyond the promo page.

    The most frequent trouble spots include:

    • Weak or missing keyboard navigation
      No skip links, no focus outline, menus that cannot be opened with a keyboard, or dropdowns that open on hover only. Sometimes you can tab into a menu but never back out cleanly.
    • Code issues behind the scenes
      Missing labels, misused landmarks, custom controls built from generic <div> elements, or error messages that never get announced. Cart updates might happen visually but remain invisible to screen readers.
    • Design choices that work visually, but not accessibly
      Low-contrast buttons on hero images, very small text, or links that are only distinguished by color. On a large monitor, these might look elegant; on a smaller laptop or with aging eyesight, they become a barrier.
    • E-commerce-specific gaps
      Product ratings hidden from assistive tech, price filters that only work with a mouse, or variation selectors that cannot be reached with the keyboard. Sometimes a “quick view” or slide-out cart steals focus and never gives it back.

    Seeing one of these issues is not a reason to abandon a theme right away. Seeing many of them together usually indicates that your time is better spent on a different starting point.

    WooCommerce Themes With Better Built-In Accessibility

    No theme is perfect out of the box, but some give you a better baseline than others. Below are themes that often get teams closer than most other accessible WooCommerce themes right out of the box. You should still test any version you plan to use, along with your plugin stack, but these tend to show stronger intent.

    Storefront

    Built by the WooCommerce team, Storefront is deliberately simple and stable. It includes skip links, workable keyboard navigation, and a product-focused layout. You will likely want to layer on your own design system, but the structural choices are solid, which is exactly what you want from a base theme.

    Neve

    Neve balances flexibility with fairly clean markup. It usually includes proper landmarks, readable typography, and skip-to-content links. When you change colors or layouts, re-run contrast checks and re-test menus and headers—especially any mega menus or sticky headers you introduce.

    Responsive

    Responsive tends to perform well with responsive layouts, spacing, and contrast-friendly presets. Skip links and keyboard navigation are present, though imported template kits should always be checked individually. Some ready-made layouts might be less robust than the core theme, so treat them as starting points, not guaranteed safe patterns.

    OceanWP

    Popular for performance and options, OceanWP supports skip links and keyboard-friendly dropdowns. Focus on visibility and contrast, as they can vary depending on configuration. Harden them early in your build and keep a close eye on badges, secondary buttons, and sale labels.

    Eimear and Monument Valley

    Eimear and Monument Valley are known for prioritizing accessibility in their design. Multiple skip links, structured navigation, and responsive templates are common strengths. Dynamic pieces like filters, accordions, or cart notices still need real-world testing, but you are starting from a posture that takes accessibility more seriously than most.

    The point of a shortlist is not to promise perfection; it is to avoid starting from a theme that fights you at every turn.

    How to Vet a Theme’s Accessibility Quickly 

    Once you have a few candidates, you can move beyond marketing pages and see how each one behaves in practice. Use this checklist when you are evaluating accessible WooCommerce themes in the wild:

    Do a Full Keyboard Tour

    From the browser’s address bar, tab through the header, navigation, product grid, product detail page, cart, and checkout. Make sure you can see focus at every step and that ESC closes any open menu or modal. If you lose track of focus or end up “stuck” in an element, note it as a real risk.

    Check Headings and Landmarks

    Look for one main heading per page and a logical order beneath it. Confirm that regions like navigation, main content, and footer are clearly defined and not duplicated in confusing ways. This is what screen reader users rely on to jump around the page.

    Test Forms and Messages

    Add something to the cart. Trigger a form error. Apply a coupon. Ask: Is the feedback clear both visually and for screen readers? Does anything important happen silently? Error messages that only appear as red text, with no programmatic link to the field, are a common pattern to flag.

    Zoom and Shrink

    View the site at 200% zoom and at a narrow mobile width. Nothing important should overlap, spill off-screen, or become unreachable. Pay special attention to sticky headers, floating chat widgets, and fixed promos that can hide content when zoomed.

    You can supplement this with quick automated checks (for example, running a browser extension or audit tool against the demo), but those should confirm your observations—not replace hands-on testing. If a theme passes this quick pass with only small issues, it is usually worth deeper evaluation.

    Fixing Gaps When Your Theme Is “Almost There”

    In most cases, you will end up choosing a theme that is “good, but not perfect.” That is normal. Once you have picked one of the more accessible WooCommerce themes, you will almost always still find gaps during real testing.

    A practical way to tighten things up:

    • Start with built-in controls.
      Use the theme’s and Site Editor’s options for color, typography, and spacing to fix contrast and legibility problems. This is usually the fastest way to bring large pieces of the site into alignment.
    • Strengthen focus
      Add CSS to make focus rings thick, high-contrast, and consistent across all interactive elements. If you can see it clearly from a distance, a customer is far less likely to get lost.
    • Swap custom elements for native ones.
      Replace “clickable divs” with actual buttons or links. Use real form fields for filters and variations. Native elements carry a lot of built-in accessibility that you do not have to re-create from scratch.
    • Improve complex widgets
      For menus, tabs, accordions, and sliders, follow established patterns and then test with a keyboard and a screen reader. Focus moves, aria-expanded states, and visible labels all need to line up.
    • Keep your plugin list lean.
      Every extra plugin is another chance to introduce inaccessible markup or conflicting scripts. Audit your plugin stack and remove anything you are not actively using.

    When you identify gaps, prioritize fixes based on where money moves: product lists, product details, cart, and checkout first. Document the patterns you fix and treat them as reusable building blocks. That prevents the same problems from creeping back in later.

    How to Maintain Accessibility After Launch

    Even a well-built store can drift out of alignment over time. New campaigns, landing pages, and plugins all add risk. Treat accessible WooCommerce themes as a foundation, not a finish line.

    Simple habits help:

    • Run quick keyboard checks after theme or plugin updates.
    • Keep short, clear guidelines for alt text, link text, and headings
    • Schedule light accessibility spot checks before major campaigns
    • Offer small refreshers for anyone who creates or edits content.
    • Add a short accessibility checklist to your release process so changes get a quick sanity check before going live.

    These steps do not require a full rebuild, but they do keep your store usable and reduce surprises.

    Your Theme Is the Start—Accessibility Is Ongoing

    Choosing a WooCommerce theme is one of the earliest—and most important—accessibility decisions you make. The right foundation can support better customer experiences, smoother growth, and lower risk. The wrong one can lock you into constant workarounds.

    You do not have to solve every detail up front, but you can put your store on a stronger path by choosing a theme with accessibility in mind, testing it as a real customer would, and making small, steady improvements as you go.

    If you would like a second set of expert eyes on your shortlist—or a clear picture of how your current theme holds up—schedule an ADA briefing with 216digital. We will review real storefront flows, call out the highest-impact fixes, and map out a practical path toward WCAG-aligned accessibility and better conversions.

    Greg McNeil

    November 25, 2025
    Legal Compliance, Web Accessibility Remediation
    Web Accessibility, web developers, web development, Website Accessibility, WooCommerce, WooCommerce themes, WordPress
  • ADA Lawsuits: Can You Be Sued Again During Remediation?

    When a business gets pulled into ADA lawsuits over its website, the first instinct is usually simple: “Fix it, fast.” Very quickly, though, another question creeps in:

    If we’re already working on remediation, can we still be sued again?

    The uncomfortable answer is yes. Separate people—or advocacy groups—can still bring their own claims while you’re actively fixing issues. The ADA is a public civil rights law, and it doesn’t include a universal “grace period” that pauses legal exposure once remediation begins.

    That can feel discouraging, especially when your team is putting in real effort and genuinely wants to do the right thing. But this isn’t about punishing good intentions. At its core, the law is about access—whether people with disabilities can truly use your site to browse, book, buy, and get support without barriers.

    The good news is that you’re not stuck. Once you understand how courts look at “remediation in progress,” you can make clearer decisions, reduce risk, and turn a stressful situation into a structured, manageable plan.

    This article is for informational purposes only and is not legal advice. Always work with qualified legal counsel on your specific situation.

    Now, let’s take a quick step back and look at how the ADA applies to websites in the first place—because that context matters when you’re facing ongoing legal pressure.

    ADA, Websites, & Why Compliance Isn’t a One-Time Box To Check

    Before diving further into repeat claims, it helps to ground the conversation in how the law actually views digital experiences.

    Quick Refresher: ADA And Digital Spaces

    Under ADA Title III (and sometimes Title II), many businesses qualify as “places of public accommodation.” Today, websites and apps serve as the digital front door to those spaces.

    When a website’s design prevents a person with a disability from completing basic tasks—such as checking out, booking a service, logging in, or accessing essential information—the law treats that breakdown as a genuine access barrier. Courts and the U.S. Department of Justice have repeatedly compared inaccessible websites to physical locations with no ramp or blocked entrances.

    The Practical Standard: WCAG As The Benchmark

    The ADA itself does not spell out one specific technical standard for web accessibility. In practice, Web Content Accessibility Guidelines (WCAG) —most often WCAG 2.1 Level AA—has become the widely accepted benchmark.

    When teams say a site is “compliant,” they’re typically referring to two things:

    • The site substantially aligns with WCAG, and
    • Users can complete core journeys—searching, browsing, signing in, purchasing, contacting support, and accessing their accounts—without major barriers.

    Why Websites Are Vulnerable To Repeated Claims

    Here’s where things get especially tricky: websites are never truly “finished.”

    Marketing launches new campaigns. Developers add plugins and redesign layouts. Content teams upload images, PDFs, and promotional banners. Each update creates a fresh opportunity for accessibility gaps, even after earlier fixes.

    A missing alt tag here, a mislabeled button there, a keyboard trap inside a modal—small changes can quietly reopen doors that had just been closed. This constant movement explains why multiple people can run into similar problems over time.

    With that backdrop, we can return to the central concern: what actually happens when you’re already fixing your site and a new legal claim lands anyway?

    Can You Face New ADA Lawsuits While You’re Fixing Things?

    This is the question that keeps most teams up at night—and unfortunately, the answer isn’t as comforting as anyone would like.

    There’s No Automatic “Grace Period”

    Legally speaking, there’s no built-in pause button. Courts focus on what happened when a specific person tried to use your site.

    If that individual encountered meaningful barriers at that moment, the fact that your team is actively making improvements doesn’t erase their experience. From the court’s perspective, access is evaluated in real time.

    Multiple Plaintiffs, Overlapping Issues

    Each person with a disability has their own potential claim. If one blind user files a lawsuit over an inaccessible checkout, that doesn’t automatically prevent another blind user—or a user with a different disability—from bringing a similar claim later.

    Likewise, settling with one plaintiff does not “cover” everyone else. Unless the settlement takes the form of a formal court order with clearly defined terms, other parties can still assert their own rights if they encounter the same barriers.

    Different Types Of Pressure At Once

    In practice, this often shows up as a mix of:

    • Informal demand letters,
    • Formal lawsuits filed in court, and
    • Occasional regulatory attention or guidance from agencies like the DOJ.

    Dealing with all of this at once is one of the reasons a structured, documented remediation plan is far more effective than scattered one-off fixes.

    Haynes v. Hooters

    This case shows why “we’re working on it” doesn’t automatically stop new claims. Hooters had already settled a prior ADA website case and agreed to make its site accessible. When a different blind plaintiff later sued over similar barriers, Hooters argued that the new case was moot because of that earlier settlement and its remediation plans.

    The Eleventh Circuit disagreed and allowed the new case to move forward. The court explained that promises made to someone else—and plans for future fixes—did not guarantee accessibility for this new plaintiff or long-term compliance.

    In practical terms, remediation helps, but it isn’t a shield on its own if barriers still exist.

    At this point, the natural follow-up question is: if remediation doesn’t automatically block claims, why does it still matter so much?

    What Courts And Opposing Counsel Actually Look At

    When the legal arguments fade into the background, most cases come down to a few very practical questions.

    Two Moments That Matter Most

    Courts tend to focus on two key points in time:

    • When the plaintiff attempted to use your site, and
    • The condition of the site at the time the court reviews the case.

    If barriers existed at the time of the visit, liability may still exist for that experience—even if fixes came later. Once teams fully resolve those exact barriers, some claims may become “moot,” but that outcome does not undo the time, cost, and disruption earlier ADA lawsuits created.

    When Remediation Can Strengthen Your Position

    In Diaz v. The Kroger Co., the court dismissed the case after Kroger demonstrated that:

    • All specific barriers named in the complaint had been fixed, and
    • The website now conforms to WCAG 2.0 AA, the standard cited in that lawsuit.

    The lesson here is simple: to argue mootness successfully, you need more than a promise. You need proof that the barriers are gone and that controls exist to keep them from coming back.

    Patterns Vs. Isolated Mistakes

    Courts and plaintiffs don’t just look for one broken button. They look for patterns. Are similar problems scattered across numerous pages? Is there any sign of training, audits, or an accessibility policy?

    A site with a few lingering issues and a visible program in place looks very different from a site where accessibility has never been part of the process.

    Documentation As Protection

    Process matters. Documentation that often proves useful includes:

    • Date-stamped audit reports and issue lists,
    • Prioritized remediation roadmaps,
    • Tickets, pull requests, and QA sign-offs tied to accessibility work,
    • Notes from manual testing and assistive technology sessions.

    None of this guarantees a win, but it gives your legal team something concrete to stand on.

    From here, the focus shifts to what courts often refer to as “good-faith effort,” and what that looks like in the real world.

    What “Good-Faith Effort” Looks Like In Practice

    Good faith isn’t just a statement—it’s visible through consistent action.

    Start With A Full, Expert-Led Audit

    Rather than chasing bugs at random, it’s far more effective to begin with a thorough accessibility audit aligned to WCAG 2.1 AA or higher. That audit should evaluate:

    • Core templates and layouts,
    • Checkout, booking, and account flows,
    • Forms, navigation, and interactive components,
    • Third-party tools used in key user journeys.

    Automated tools can help surface issues, but they don’t tell the whole story. Manual testing with keyboard navigation and screen readers is essential.

    Prioritize The Issues That Truly Block Users

    Once issues are identified, triage becomes critical. Blocking problems should come first, including:

    • Navigation that can’t be operated with a keyboard,
    • Buttons and icons with no accessible name,
    • Forms without usable labels and error messages,
    • Components that trap focus.

    Fixing these first doesn’t just help legally—it immediately improves day-to-day usability.

    Build A Realistic Remediation Roadmap

    Strong remediation doesn’t happen in chaos. It usually happens in phases:

    • 1: Critical path fixes,
    • 2: Broader WCAG alignment,
    • 3: Long-term safeguards in design systems and QA workflows.

    A roadmap like this keeps teams aligned and gives leadership and counsel clarity on progress.

    Communicate With Users—Carefully And Honestly

    Many organizations choose to publish an accessibility statement during remediation. When handled well, it can:

    • Acknowledge ongoing improvements,
    • Invite users to report issues, and
    • Provide support channels for assistance.

    This should always be coordinated with legal counsel, but it clearly signals that accessibility is being taken seriously.

    At this point, the technical work is underway. Now the focus shifts to how that work connects with legal strategy.

    Navigating ADA Lawsuits While Improving Your Website

    Accessibility remediation works best when legal and technical teams are aligned.

    Keep Legal Counsel Closely Involved

    Sharing your audit findings and remediation plans allows attorneys to:

    • Respond more effectively if new ADA lawsuits or demand letters arrive.
    • Decide when to highlight remediation progress.
    • Assess whether tools like consent decrees are appropriate.

    Handling Communications With Plaintiffs’ Attorneys

    If another letter arrives mid-remediation, it’s important not to ignore it—or respond emotionally. Instead, work through counsel to acknowledge the concerns, share progress when helpful, and prioritize any legitimate issues that are identified.

    Avoid Moves That Look Like Avoidance

    Fast platform swaps, taking large parts of the site offline, or making bold public promises without proof can backfire. These moves often frustrate users and may not hold up in court if barriers reappear once the site returns.

    Even with careful planning, a few common mistakes can keep organizations stuck in a cycle of repeat claims.

    Common Missteps That Invite Repeat Claims

    Many organizations facing ADA lawsuits don’t fail because they don’t care—they fail because they rely on shortcuts.

    Relying Only On “Quick-Fix” Tools

    Overlay tools and widgets often sound appealing under pressure, but they typically do not correct underlying code issues and can conflict with assistive technologies.

    Treating Accessibility As An Afterthought

    Holiday campaigns, product launches, and page redesigns are frequent sources of regressions when accessibility checks are skipped under tight timelines.

    Ignoring Content And Third-Party Risk

    Images without alt text, untagged PDFs, and third-party widgets all introduce new exposure if left unmanaged.

    These issues point toward the need for a longer-term approach, not just a one-time cleanup.

    Turning Remediation Into A Long-Term Accessibility Program

    Once early fires are under control, the focus shifts to sustainability.

    Accessible design systems, standardized testing processes, team training, and ongoing monitoring all help prevent regressions. Building accessibility directly into your site—rather than adding it only after complaints—significantly reduces your risk of future ADA lawsuits.

    At that point, accessibility stops being a crisis response and becomes part of responsible digital operations.

    Moving Forward Without the Constant “What If”

    It can be frustrating to learn that more than one of these ADA lawsuits can land even while you’re actively fixing your site. But that doesn’t mean you’re doomed to keep reliving the same cycle. When accessibility becomes part of how you design, build, and maintain your digital experiences—not just something you scramble to address when a letter arrives—the entire situation starts to change.

    The real shift is from reacting to planning. Instead of asking, “How do we get through this one case?” you begin asking, “How do we make accessibility a normal, manageable part of how we operate?” That mindset, backed by real remediation, documentation, and monitoring, is what gives you a steadier footing—for your users and in any future legal conversations.

    If you’re unsure where you stand or what to prioritize next, this is exactly where 216digital can help. We’re a web development agency with deep expertise in web accessibility, and we offer personalized ADA briefings designed to help small businesses understand their obligations, assess their exposure, and chart a practical path forward.

    Greg McNeil

    November 19, 2025
    Legal Compliance
    ADA Compliance, ADA Lawsuit, ADA Lawsuits, ADA non-compliance, Web Accessibility, Website Accessibility
  • How Good Is Your Mobile Accessibility, Really?

    How Good Is Your Mobile Accessibility, Really?

    Mobile accessibility isn’t just about conforming to WCAG guidelines. With most users browsing on phones and tablets, it’s essential that your designs scale, respond, and support every interaction with ease. For teams building interactive components like tabs, modals, and accordions, mobile behavior and overall mobile accessibility are just as important as how things look on a large desktop screen.

    Even small design and coding choices — like touch target sizing, color contrast, or label structure — can make the difference between a smooth, intuitive experience and a frustrating one. In this article, we’ll walk through practical ways to fold accessibility into your everyday workflow so every tap, scroll, and swipe feels natural, predictable, and inclusive.

    Start with a Solid Responsive Framework

    Use Flexible Layout and Relative Units

    Building accessibility starts with flexible design foundations. A responsive framework ensures that your layout, text, and controls adapt fluidly to any screen size or orientation. Strong responsive foundations are one of the easiest ways to improve mobile accessibility before you write a single line of JavaScript.

    Use relative units like em, rem, %, or vw/vh instead of fixed pixel values. This allows text and elements to scale naturally when users zoom in or change device settings. Avoid rigid containers that break under different resolutions — instead, rely on CSS Grid or Flexbox to help content reflow cleanly.

    Set the Viewport and Respect Zoom

    Always set your viewport meta tag correctly. Add:

    <meta name=”viewport” content=”width=device-width, initial-scale=1″>

    This ensures your content fits the screen properly while allowing users to zoom. Never disable user scaling — it’s essential for users with low vision who need to enlarge content.

    Test Orientation Changes Early

    As your layout takes shape, test orientation changes early. Rotate your device between portrait and landscape to catch:

    • Broken layouts
    • Cropped images
    • Misplaced or partially hidden buttons

    Fixing these issues early in the process is far easier than patching them close to launch.

    Use Responsive Testing Tools

    Finally, make full use of your testing tools. Browser DevTools, responsive modes in Chrome and Edge, and cross-device testing platforms like BrowserStack can help confirm that your site behaves predictably across a range of screens and devices, not just your test phone.

    Make Touch Interaction Effortless

    Design for Comfortable Tap Targets

    Touch interaction is where mobile accessibility truly lives. If users struggle to tap, swipe, or input data, your design loses usability fast — especially in dense interface patterns like accordions and tab sets, where every tap needs to land reliably.

    Keep these principles in mind:

    • Size matters: Interactive targets should be at least 44x44px (about 7–10mm) — the recommended minimum to help prevent accidental taps.
    • Give everything breathing room: Provide enough padding between buttons, links, and icons so people can tap comfortably without frustration.

    Keep Gestures Simple and Discoverable

    Avoid complex or multi-finger actions without alternatives. Not all users can perform pinch or long-press gestures, so offer single-tap controls or visible UI options that accomplish the same function.

    Make Forms Clear and Supportive

    When designing forms, think ease and clarity:

    • Use tap-friendly toggles, switches, and radio buttons where possible — they’re easier to use than long text fields for many tasks.
    • Support autofill so users don’t have to retype predictable information.
    • Add clear labels, and use aria-describedby for inline help or error messages so users understand what’s needed without guessing.

    Respect Reach and Alternate Inputs

    • Think about reach: Frequent actions like “Next” or “Submit” should sit within the natural thumb zone — generally the middle to lower part of the screen.
    • Plan for alternate inputs: Make sure your mobile experience is fully navigable using keyboards, styluses, and switch devices. A touch-friendly site should still work well for users who rely on other interaction methods.

    When these patterns are in place, complex interactions — including accordions — feel lighter, more predictable, and less error-prone on small screens.

    Use Relative Units for Scalable Text and Elements

    Scalable typography is one of the simplest ways to improve readability and accessibility. Replacing absolute pixel values with relative units helps your design adapt to user zoom and different display settings.

    A few practical habits:

    • Favor relative units: Use rem, em, %, and vw/vh for type and spacing rather than fixed pixel values.
    • Test at 200% zoom: Zoom your interface to 200%. Text should remain readable, and your layout should stay intact. If it doesn’t, adjust spacing, line height, or font scaling strategies.
    • Lean on fluid type: Adopt fluid typography using modern CSS. The clamp() function lets type scale gracefully across screen sizes:
      font-size: clamp(1rem, 2vw + 0.5rem, 1.5rem);
    • Avoid fixed positioning for essential content: Pop-ups, modals, or sticky elements should reflow naturally instead of overlapping or disappearing when users zoom or rotate their device.

    When text and key UI elements can scale without breaking the layout, more people can comfortably read and interact with your content — regardless of their device or settings.

    Build Consistency Into Layout and Navigation

    A predictable interface builds user confidence. When navigation, buttons, forms, and interactive patterns like accordions behave consistently, users can move through your app or site with less cognitive load and fewer surprises.

    To support that predictability:

    • Use semantic HTML to describe structure: Elements like <header>, <nav>, <main>, and <footer> help screen readers and assistive technologies understand your page organization automatically.
    • Label icons and actions clearly: If a button uses only an icon, include a descriptive aria-label so its purpose is announced reliably.
    • Keep the order and flow logical: Consistent menu placement and button order reduce the learning curve and make navigation easier for everyone.
    • Standardize components: Consider building a shared design system or component library. When your buttons, forms, modals, and accordions are built with accessibility baked in, those best practices carry forward across every project and release and directly support stronger mobile accessibility in your product.

    Consistency is what turns individual accessibility improvements into a cohesive, trustworthy experience across your entire product.

    Refine Color Contrast and Visual Hierarchy

    Meet Contrast Ratios for Text and UI

    Color plays a big role in mobile readability. Good contrast ensures visibility across different lighting conditions and for users with color vision deficiencies.

    Follow the WCAG contrast standards:

    • 4.5:1 for normal text
    • 3:1 for large text and UI components
    • 3:1 minimum for icons, borders, and input outlines

    Beyond ratios, test your designs under real-world lighting:

    • Bright sunlight
    • Dim rooms
    • Dark mode

    Mobile users interact in unpredictable environments, and contrast that looks great on your monitor may fail in the field.

    Use More Than Color to Convey Meaning

    • Don’t rely on color alone. Combine color with icons, text, or patterns — for example, pair error messages with red outlines and clear, descriptive text.
    • Use hierarchy to guide attention. Thoughtful spacing, font weight, and color contrast help users quickly understand relationships between elements and scan content without extra effort.

    Tools like Stark, WebAIM’s Contrast Checker, or built-in accessibility plugins in Figma and Sketch can help you validate your palette before development begins, so you’re not chasing contrast issues late in the cycle.

    Provide Strong Text Alternatives

    Every image, icon, and multimedia element needs a meaningful text alternative. This is foundational work that has a direct impact on how usable your experience is with assistive technology.

    Good practices include:

    • Alt text with purpose: Use alt text that describes the content or function of an image. If it’s purely decorative, leave the alt attribute empty so screen readers can skip it.
    • Captions and transcripts for multimedia: Even short video clips benefit from lightweight subtitles or transcripts, especially for users in noisy or very quiet environments.
    • Name icon-only controls: If your app relies on icons alone, use aria-label or aria-labelledby attributes so each control can be understood by assistive technology.

    For expanding sections and other interactive disclosures, accuracy and clarity matter:

    • Ensure expanded/collapsed states are exposed to assistive tech.
    • Make sure focus moves in a way that feels intuitive for screen reader and keyboard users.
    • Confirm that each trigger or header clearly describes the content it reveals.

    Validate with Screen Readers

    Before launch, run a screen reader check using VoiceOver (iOS) or TalkBack (Android). Listen to how your app is announced — are the labels clear, logical, and concise? If not, revise until the experience feels straightforward and reliable.

    Strong text alternatives and well-labeled controls are some of the most important building blocks of mobile accessibility, especially for users who rely on screen readers to navigate touch screens.

    Integrate Accessibility Into the Development Process

    Start Accessibility Reviews Early

    The most sustainable way to maintain accessibility is to make it part of your normal workflow, not an afterthought.

    Start early:

    • Evaluate accessibility during wireframes or prototypes, not only after development.
    • Validate color contrast, layout flow, and focus order while the structure is still flexible — including how components behave for users who depend on assistive tech.

    Add Accessibility Checks to Your Pipeline

    Automate where it makes sense:

    • Use tools like WAVE or Lighthouse in your CI/CD pipeline to catch common accessibility issues before code review.
    • Treat failures as signals to improve your shared components and patterns, rather than one-off fixes.

    Balance Automation with Manual Testing

    But don’t rely on automation alone:

    • Automation can’t replicate real user interactions.
    • Test with screen readers, high-contrast settings, and keyboard-only navigation.
    • Include scenarios that specifically cover key mobile flows — forms, navigation menus, and high-traffic interactive components — alongside other critical interactions.

    Make Accessibility a Shared Responsibility

    Remember, accessibility is a team effort. Designers, developers, and QA testers should all share visibility into accessibility requirements and results, and understand how their work affects users with disabilities.

    Finally, document and iterate:

    • Keep a living accessibility checklist for your team.
    • Note what worked, what failed, and what needs refinement in future sprints so patterns like menus, dialogs, and other interactive components continue to improve and reinforce mobile accessibility over time.

    Keep Improving — and Get Expert Support When You Need It

    Accessibility isn’t a finish line. It evolves with new technologies, operating systems, and user expectations. Revisit your mobile experience regularly, especially after framework, library, or OS updates.

    Make a habit of:

    • Gathering real-world user feedback, especially from people who rely on assistive technology.
    • Comparing that feedback with automated test results to uncover gaps that tools miss.
    • Continuing to test, train, and refine your approach so accessibility remains second nature for your entire team.

    Partner with Experts When It Matters

    If you’re ready to strengthen your mobile accessibility strategy and build experiences that feel natural across screen sizes and devices, schedule an ADA briefing with 216digital. Our team helps you identify hidden barriers, streamline your workflow, and build digital experiences that stay inclusive across every screen size.

    Greg McNeil

    October 29, 2025
    Legal Compliance, Testing & Remediation
    Accessibility, mobile accessibility, mobile apps, Web Accessibility, Website Accessibility
  • ADA and Unruh Act: The Recipe for Huge Settlements

    ADA and Unruh Act: The Recipe for Huge Settlements

    Over the past decade, more companies have been blindsided by accessibility lawsuits carrying price tags in the hundreds of thousands—or even millions. The culprit isn’t just the Americans with Disabilities Act (ADA). In many cases, it’s the ADA combined with California’s Unruh Civil Rights Act (Unruh Act).

    Each law was written to protect people with disabilities and promote equal access. But together, they’ve become a powerful tool for legal action, especially in California, where plaintiffs can seek statutory damages. What often begins as a small accessibility oversight—a missing alt tag or an inaccessible entrance—can escalate quickly once both laws are involved.

    This article breaks down how the ADA and Unruh Act overlap, why class actions magnify the risk, and what practical steps businesses can take to reduce exposure and protect their reputation.

    Two Laws, One Powerful Combination

    Understanding why this pairing leads to such large settlements starts with how each law operates.

    The ADA: A Federal Baseline for Accessibility

    Passed in 1990, the Americans with Disabilities Act set the national standard for accessibility. It prohibits discrimination based on disability and requires that businesses, public agencies, and digital services be accessible to everyone.

    Under Title III, that means:

    • Removing barriers in buildings and parking lots
    • Maintaining accessible routes and signage
    • Making digital platforms—like websites and apps—usable with assistive technology

    Violating the ADA generally results in a court order to fix the issue, not a payout to the plaintiff. That changes under California law.

    The Unruh Act: California’s Added Layer of Risk

    California’s Unruh Act goes further than the ADA. Enacted in 1959, it bans discrimination on many grounds—disability among them—and allows plaintiffs to claim statutory damages, usually $4,000 per violation.

    Here’s where it becomes significant: under California law, a violation of the ADA automatically counts as a violation of the Unruh Act. That link gives plaintiffs the right to seek financial damages for what would otherwise be a non-monetary ADA claim.

    In practice, one missed accessibility requirement in California can generate dual claims—federal and state—and quickly turn into a costly lawsuit.

    When One Claim Becomes Hundreds: The Class Action Multiplier

    A single violation may not break a company. A class action might.

    Under the Unruh Act, damages apply per person, per incident. So if one user encounters an inaccessible website form, that’s $4,000. If 500 people encounter it, the number multiplies fast.

    California courts often enhance damages further when multiple plaintiffs share the same experience. What starts as a small issue—such as poor contrast or an inaccessible navigation menu—can balloon into a multimillion-dollar settlement.

    That’s why the class-action mechanism is considered the biggest financial threat for companies operating in or serving customers from California.

    State-Level Accessibility Laws on the Rise

    California may have started the trend, but other states are following suit. New York, Massachusetts, and Illinois have strengthened their accessibility laws in ways that complement or exceed federal standards.

    Many of these laws now reference the Web Content Accessibility Guidelines (WCAG)—the same international standards used to measure digital accessibility. That means:

    • Websites and mobile apps are increasingly part of compliance expectations.
    • State and federal claims can overlap, increasing exposure.
    • A single accessibility gap can violate multiple laws at once.

    This expanding patchwork of regulations makes compliance more complicated. Businesses that operate nationally need to keep a close eye on both federal rules and the evolving state-level requirements that mirror the Unruh Act.

    How Small Gaps Turn Into Large Settlements

    Accessibility lawsuits rarely start with large systemic failures. More often, they begin with something small.

    • A faded accessibility sign in a parking lot
    • A checkout button that can’t be reached with a keyboard
    • A product image missing alt text

    Individually, these might seem like minor oversights. In California, they can qualify as Unruh Act violations and open the door to class actions.

    Law firms that specialize in accessibility cases actively scan websites and physical locations for these gaps. And since digital platforms are constantly updated—with new themes, plugins, or content—accessibility issues can reappear even after remediation.

    Practical Steps to Reduce Risk

    Addressing accessibility proactively isn’t just a legal safeguard—it’s good business practice. The steps below can help reduce the likelihood of a claim under the ADA or Unruh Act.

    1. Conduct Regular Accessibility Audits

    Schedule audits for both your physical spaces and your digital properties. An experienced accessibility partner can evaluate:

    • Entrances, parking areas, restrooms, and signage
    • Website structure, navigation, and color contrast
    • App functionality and compatibility with assistive tools

    Audits help identify issues before they reach a courtroom.

    2. Strengthen Digital Accessibility

    Digital accessibility lawsuits are among the fastest-growing categories. To stay compliant:

    • Follow WCAG 2.1 AA standards.
    • Test with screen readers and keyboard navigation.
    • Review every update—new features can reintroduce barriers.

    Working with a web accessibility partner like 216digital ensures your compliance strategy evolves alongside your website.

    3. Train Staff Across Departments

    Accessibility shouldn’t live in a single department. Train employees—from developers to front-desk staff—to recognize and report accessibility barriers. Regular refreshers keep awareness high and prevent accidental noncompliance.

    4. Create a Clear Response Plan

    When someone reports an accessibility problem, how your team responds matters.

    • Acknowledge the concern right away.
    • Communicate a plan and timeline for fixing it.
    • Document your actions.

    That kind of transparency can resolve most issues before legal action begins.

    5. Explore Legal Insurance

    Insurance coverage for ADA and Unruh Act claims is becoming more common. While it shouldn’t replace compliance, it can limit financial exposure if a lawsuit does occur.

    Staying Ahead of the Risk

    The combination of the ADA, the Unruh Act, and emerging state-level rules has created a high-stakes environment for accessibility compliance. Class-action multipliers can turn one oversight into a major settlement, and the laws are only expanding.

    But the solution isn’t fear—it’s preparation. Regular audits, team training, and ongoing monitoring make accessibility manageable and sustainable. More importantly, they send a clear message to customers: your business welcomes everyone.

    At 216digital, we help organizations take a proactive approach to compliance—protecting them from risk while strengthening their commitment to inclusion.

    If you’re ready to understand where your website stands and how to stay protected, schedule an ADA briefing with our accessibility team. We’ll walk you through your current risk level, outline a clear strategy for compliance, and help you build digital experiences that work for everyone.

    Accessibility done right isn’t just about avoiding lawsuits—it’s about building a web that works for all.

    Greg McNeil

    October 28, 2025
    Legal Compliance
    ADA Compliance, ADA Lawsuit, ADA Lawsuits, Unruh Act, Unruh Civil Rights Act, web accessibility lawsuits
  • PDF Accessibility: Fix It, File It, or Forget It?

    PDF Accessibility: Fix It, File It, or Forget It?

    Across the country, public agencies, cities, and schools are realizing something familiar: their websites are overflowing with PDFs. Old meeting minutes, downloadable forms, budget reports, policies—some going back decades.

    Now that ADA Title II’s new digital accessibility requirements are here, many organizations are asking the same question: What do we do with all these PDFs—fix them, archive them, or just delete them?

    It’s a fair concern. Tackling thousands of documents can feel overwhelming, but with structure and clear priorities, compliance doesn’t have to turn into chaos. The key is knowing where each file belongs and understanding what Title II expects. Its “effective communication” requirement applies to any public-facing information—whether it’s a web page or a PDF. And that’s where PDF accessibility becomes essential.

    Title II’s Digital Reach: Why PDFs Matter More Than Ever

    Under the updated rule, the Department of Justice (DOJ) now explicitly ties compliance to the WCAG 2.1 AA standard for both web content and digital documents. That means PDF accessibility isn’t optional—it’s part of the broader digital landscape public entities must make inclusive.

    PDFs often hold critical information: forms for permits, annual budgets, or public notices. They’re not just files—they’re the digital equivalent of bulletin boards and filing cabinets rolled into one. The format doesn’t matter; the function does. If a document delivers essential information or enables public participation in a service, it needs to meet accessibility standards.

    Understanding the Stakes: Compliance Meets Communication

    This isn’t just about checking a box. Accessibility ensures everyone—residents, students, employees, and citizens—can engage with essential services. A blind resident should be able to review the same budget report that a sighted resident can. A parent using a screen reader should be able to access a school registration form independently.

    Neglecting PDF accessibility carries risks beyond legal exposure:

    • Civil-rights complaints or DOJ investigations
    • Public frustration and loss of trust in digital systems
    • Extra workload when staff must manually assist users who can’t access online documents

    But there’s a real upside. Addressing inaccessible PDFs improves usability for everyone. Clean, searchable, well-structured documents enhance navigation, readability, and discoverability—building transparency and public trust along the way. In the long run, investing in PDF accessibility helps agencies communicate more clearly and build stronger, more inclusive digital services.

    Sorting It Out: Three Paths for Existing PDFs

    Before you can fix what’s broken, you need to understand what you have. Every public document fits into one of three paths: fix, file, or forget.

    Fix: PDFs in Active Use

    These are your living documents—the ones the public still needs. Application forms, current policies, schedules, or reports referenced by staff or citizens all qualify as “active.” If people rely on them today, they must meet accessibility standards, no matter their age.

    Start by prioritizing what has the most reach or impact:

    • Focus on high-traffic documents or those tied to essential services.
    • Create a phased remediation plan.
    • Use accessibility audits or trusted vendors for technical guidance.

    Updating these first helps protect the most visible and important content while creating a process that scales for future updates.

    Archive: PDFs with Historical or Record Value

    The DOJ recognizes a category called archived web content—older documents created before the compliance date that are retained only for historical or recordkeeping purposes.

    To qualify, archived files must:

    • Be clearly placed in an archive section of your site
    • Be labeled as historical
    • Remain unmodified since their creation

    Archiving is a defensible compliance approach when done correctly. However, there’s one important caveat: if someone requests an archived document, you must still provide it in an accessible format upon request. It’s fine to preserve history—you just need a plan to make it readable when needed.

    Delete: PDFs That No Longer Serve a Purpose

    Every website collects digital clutter. Old announcements, expired forms, or duplicate files often linger long after their purpose has passed. Deleting them doesn’t just tidy your server—it also reduces long-term accessibility risk.

    Think of it this way: every file you remove is one less you’ll need to review, remediate, or defend later. For content that no longer supports any public service or recordkeeping need, deletion is not only safe—it’s smart.

    You may find hundreds of outdated documents—old announcements, expired forms, duplicate files, or irrelevant reports. Removing these reduces clutter, storage costs, and long-term accessibility risk. Sometimes deletion is the simplest path to compliance. If a document serves no purpose, deleting it prevents unnecessary maintenance down the road.

    The Gray Areas: When “Archived” Isn’t Really Archived

    Here’s where organizations often run into trouble. Some documents labeled “archived” are still being used—an outdated but still-referenced policy, a legacy planning guide, or old meeting minutes still linked from a current page.

    If users still rely on it, cite it, or access it from your main site, it’s not archived—it’s active. The DOJ looks closely at how information is used, not just where it’s stored.

    Ask yourself:

    • Is this file still referenced in new materials?
    • Do users still need it to understand a current program or policy?

    If the answer is yes, it belongs in your accessibility plan, not your archive.

    Building a Smarter PDF Strategy

    Once you’ve decided what stays and what goes, you can start building a smarter plan. Think of it as PDF triage—a way to make decisions systematically instead of reactively.

    1. Inventory: List all PDFs on your public-facing sites.
    2. Classify: Label each one as active, archival, or obsolete.
    3. Act: Remediate, relocate, or remove accordingly.

    Then, put a few internal practices in place:

    • Add accessibility checkpoints before publishing new PDFs.
    • Use consistent naming and labeling for archived sections.
    • Create templates that already meet WCAG standards.
    • Train staff on creating and testing accessible files before upload.

    The goal is to make born-accessible PDFs your default. By designing accessibility into everyday workflows, you’ll prevent the next backlog before it starts.

    Making Remediation Manageable

    No one expects every document to be fixed overnight. PDF accessibility takes time, and focusing on steady, measurable progress rather than instant perfection is what makes lasting success possible.

    Here’s how to keep it realistic:

    • Use automated tools to identify the biggest barriers quickly.
    • Prioritize documents that are high-traffic or legally required.
    • Partner with remediation vendors for bulk or complex projects.
    • Convert forms and frequently updated PDFs to HTML for easier long-term maintenance.

    Over time, small wins add up. Every accessible file you fix reduces future workload, builds public trust, and strengthens your internal process.

    Shifting the Culture: Accessibility by Design

    The most sustainable compliance doesn’t come from one big remediation push—it comes from changing how documents are created in the first place. When accessibility is built into the process, it stops being a project and becomes a habit.

    Encourage teams to:

    • Include accessibility requirements in internal content policies.
    • Define clear roles and accountability for document creation.
    • Provide basic accessibility training for everyone who handles web content.
    • Review third-party uploads or contributions to ensure they meet standards.

    When accessibility becomes part of your everyday workflow, it’s no longer a scramble each time regulations change—it’s already part of how your organization communicates. Over time, PDF accessibility becomes second nature, reflecting a commitment to inclusion rather than just compliance.

    When in Doubt, Sort It Out

    So, what do you do with thousands of PDFs?

    • Fix the ones people still use.
    • File the ones that hold real historical value.
    • Forget the ones that no longer serve a purpose.

    ADA Title II compliance isn’t only about avoiding penalties—it’s about ensuring everyone, regardless of ability, has equal access to public information. With a clear plan and an honest look at what matters most, you can turn a daunting task into a sustainable, forward-looking strategy.

    And if your team needs help deciding where to start, 216digital can guide you—through audits, remediation, and long-term accessibility planning. Schedule an ADA briefing to chart a practical path toward compliance, clarity, and confidence.

    Greg McNeil

    October 22, 2025
    Legal Compliance
    Accessibility, accessible PDF, PDF, WCAG, Web Accessibility, Website Accessibility
  • Will H.R. 3417 Finally Clarify Accessibility?

    Will H.R. 3417 Finally Clarify Accessibility?

    Digital accessibility in the U.S. has always existed in a kind of fog. Everyone agrees it’s important, but the lingering question is simple: Does the ADA actually require my website or app to be accessible?

    For years, that answer has depended on where you are and who you ask. Some courts say yes. Others hesitate. Agencies offer guidance but stop short of making it binding. For organizations trying to do the right thing, the result has been confusion—and a fair amount of frustration.

    That may soon change.

    H.R. 3417, known as the Websites and Software Applications Accessibility Act of 2025, is Congress’s latest effort to clear the air and make digital accessibility a matter of law, not interpretation. Let’s unpack what it aims to do, why it matters, and what steps you can take to prepare before it takes effect.

    What the Bill Proposes

    Introduced in May 2025 by Rep. Pete Sessions (R-TX), H.R. 3417 takes on something that’s been missing for far too long—a single, consistent standard for digital accessibility under the Americans with Disabilities Act.

    It brings long-needed structure to how accessibility is defined and maintained online.

    Under the bill:

    • The Department of Justice (DOJ) would oversee regulations for Titles II and III, covering state and local governments as well as public accommodations.
    • The Equal Employment Opportunity Commission (EEOC) would manage Title I, which is focused on employment.

    Together, these agencies would be responsible for creating clear, enforceable rules—and updating them every three years so the law evolves alongside technology instead of chasing it.

    Rooted in the POUR Principles

    The framework builds on the four POUR principles that continue to shape accessibility standards worldwide:

    • Perceivable: Information should reach people through more than one sense.
    • Operable: Interfaces must respond to different types of input.
    • Understandable: Content should be predictable, consistent, and easy to follow.
    • Robust: It needs to work with assistive technologies—both now and as they advance.

    These principles aren’t new, but their inclusion helps bridge the gap between policy and real-world design. It connects legislation to the human experience of using digital tools—the moments when clarity, contrast, and focus truly matter.

    A Step Forward for Digital Inclusion

    Advocacy groups, including the National Federation of the Blind and the American Council of the Blind, have voiced strong support for the bill. For many, it marks a long-awaited turning point—one that reinforces what accessibility professionals have long understood: inclusion isn’t limited to ramps and doorways. It belongs in every digital space where people work, learn, and live their daily lives.

    Why H.R. 3417 Matters

    When the ADA became law in 1990, the web wasn’t yet central to daily life. Today, nearly everything happens online—shopping, learning, applying for jobs, and even managing health care. Yet the law never clearly said how accessibility applies to the digital world.

    Under Title III, businesses and nonprofits can’t discriminate. Yet there’s still no binding rule that defines what accessibility actually means for websites or apps. Courts have often relied on WCAG (Web Content Accessibility Guidelines) as a reference, but WCAG itself isn’t law. The result is a patchwork of interpretations and uneven enforcement.

    H.R. 3417 would change that by replacing uncertainty with structure. It extends accessibility expectations to private businesses, nonprofits, and employment platforms—aligning them with the clarity already provided to public entities under the 2024 DOJ web rule for Title II.

    It also ensures the right people are guiding the process. The bill requires an advisory committee—led primarily by individuals with disabilities—to help shape standards that work in real life, not just on paper.

    What the Bill Would Do

    At its core, H.R. 3417 says this: maintaining an inaccessible website or app would violate the ADA. No more gray zones. No more “we didn’t know.”

    The DOJ and EEOC would create detailed accessibility standards—likely drawing from WCAG 2.2 Level AA or its successor—and require all covered entities to comply.

    To make adoption realistic, the bill supports smaller organizations with grants up to $10,000, access to a technical assistance center, and longer compliance timelines—up to three years after the final rule takes effect.

    It also preserves individuals’ right to sue if barriers remain. Courts could require fixes and award damages or attorney fees. To back it all, Congress plans to allocate $35 million per year for enforcement and oversight from 2026 through 2035.

    Who’s Covered

    • Employers and employment agencies (Title I)
    • Public entities like state and local governments (Title II)
    • Businesses, nonprofits, and testing providers (Title III)

    That reach is broad—and that’s exactly the point. If you’re already subject to the ADA, your digital platforms will soon fall under the same expectations.

    What H.R. 3417 Could Change

    If passed, H.R. 3417 would finally give organizations a single, national rulebook for digital accessibility. It would eliminate the guesswork that’s led to years of inconsistent rulings and conflicting advice. For most organizations, that means a clearer sense of what compliance looks like—and how to plan for it.

    It would also shift responsibility to where it belongs. For decades, people with disabilities have carried the burden of filing complaints and lawsuits to gain access. This bill would make accessibility an active obligation, not a reaction to litigation.

    Of course, laws are only as strong as their enforcement. While the bill includes funding, it doesn’t yet specify how the DOJ or EEOC will prioritize or staff digital accessibility enforcement. Some expect a wave of early lawsuits—similar to what we saw with Section 508 and GDPR—but that initial pressure could drive lasting improvement.

    The Act doesn’t explicitly address international harmonization either, though alignment with WCAG would naturally connect it to Europe’s EN 301 549 standard. That keeps global compliance more straightforward for companies working across borders.

    The bottom line is that this bill sends a message that’s been coming for a long time—digital accessibility is no longer optional.

    What Organizations Can Do Now

    There’s no need to wait for the ink to dry—you can start preparing today.

    Take a close look at your digital environment: your website, apps, internal portals, and documents. Ask the simple questions first. Can users navigate without a mouse? Are forms labeled clearly? Do videos include captions? Small discoveries today prevent bigger problems tomorrow.

    Start With What Matters Most

    Focus on the areas people use most—where they log in, fill out forms, or complete purchases. Fix the issues that stop someone from moving forward, like missing labels, alt text, or keyboard navigation.

    Include Your Documents

    PDFs and digital forms often get overlooked, but are a common source of frustration. Add proper tags, label form fields, and set a logical reading order. Once your templates are structured correctly, every new document follows suit.

    Make Accessibility a Shared Effort

    It’s not a job for one department. Developers, designers, content creators, and leadership all play a part. Build accessibility checks into your regular workflows and let people know how to report issues.

    Collaborate With Your Vendors

    Include accessibility expectations in contracts and RFPs. Ask for VPATs or accessibility documentation before new tools go live.

    Keep Learning and Documenting

    Train your team, stay informed about new regulations, and track your progress. A simple paper trail of audits, fixes, and training sessions shows commitment that goes beyond compliance.

    When accessibility becomes part of your process—not a last-minute fix—it strengthens everything: your brand, your usability, and your connection with every user.

    The End of Uncertainty—and the Start of Accountability

    H.R. 3417 isn’t just another bill. It’s a signal that the era of uncertainty is ending. It tells organizations, large and small, that accessibility isn’t a nice-to-have—it’s a right.

    Whether it passes this year or the next, the direction is clear. Start building accessibility into your workflow now, not later.

    At 216digital, we see this as a turning point—one that rewards teams who act early and design with everyone in mind. If you’re ready to take the next step, consider scheduling an ADA briefing with our team. These sessions help organizations identify accessibility gaps, plan remediation, and prepare for compliance with confidence.

    The web was built for all of us. This bill helps make sure it finally works that way.

    Greg McNeil

    October 10, 2025
    Legal Compliance
    Accessibility, accessibility laws, H.R. 3417, state accessibility laws, Web Accessibility, Website Accessibility
  • ADA Title II Conformance Mistakes to Avoid

    ADA Title II Conformance Mistakes to Avoid

    Let’s start with a familiar scene.

    A resident with low vision tries to pay a utility bill online. The button text fades into the background. They zoom in, squint, and finally give up. Across town, a veteran downloads a benefits form—but the PDF won’t open in their screen reader. They call, wait on hold, and eventually hear the same line everyone dreads: “Try again later.”

    These moments rarely make headlines, but they happen every day. And they’re exactly what ADA Title II conformance is designed to prevent.

    With new deadlines approaching, the clock is officially ticking. The Department of Justice has set clear expectations: every website, mobile app, and digital document must meet WCAG 2.1 Level AA standards to be considered accessible.

    Still, even with those expectations in place, many agencies stumble—not from neglect, but from complexity. Outdated systems, legacy PDFs, limited budgets, and competing priorities all pull in different directions.

    This guide outlines ten of the most common pitfalls local governments encounter—and how your team can avoid them before small issues grow into time-consuming, costly problems.

    1 | Waiting Too Long to Begin ADA Title II Conformance

    One of the most common mistakes is simply waiting. Waiting for next year’s budget, a redesign, or until “things calm down.” But accessibility work takes time—often months, sometimes years—especially when legacy systems or vendor-managed platforms are involved. Every delay widens the gap and makes remediation more expensive.

    Start Small, but Start Now

    Begin with a WCAG 2.1 AA audit that targets your highest-traffic, highest-risk pages—payment portals, permit applications, emergency alerts. Use the findings to build a phased plan: tackle quick fixes first, then move into deeper remediation like PDFs or interactive content.

    Momentum matters more than perfection. Each resolved issue moves you closer to meaningful accessibility—and lasting ADA Title II conformance. But while hesitation can stall progress, so can taking the wrong kind of shortcut.

    2 | Relying on Widgets or “Quick Fixes”

    When deadlines loom, shortcuts start to look tempting. Accessibility widgets and overlays promise instant compliance, but the data tells a different story. Over 20% of ADA web lawsuits in 2024 involved sites using overlays, and many of those tools introduced new barriers for assistive technology users.

    Treat Them as Temporary Support at Best

    Widgets don’t repair flawed code—they mask it. Pair automated scans with manual testing to catch what machines miss. True accessibility isn’t something you install; it’s something you build, maintain, and test continuously. Even agencies that avoid quick fixes can still lose momentum when they misunderstand what an audit actually means.

    3 | Treating the Audit as the Finish Line

    An accessibility audit is a starting point, not a success story. It reveals what’s broken but doesn’t fix it. Too often, agencies check the box once the report arrives, assuming the work is done. Six months later, those same issues remain—and the deadline looms closer.

    Turn the Audit Into a Roadmap

    Assign clear ownership, set realistic timelines, and track each fix to completion. The goal isn’t to admire the findings; it’s to act on them. An audit shines the light, but ADA Title II conformance only comes from follow-through. Once remediation begins, it’s also essential to remember that accessibility extends beyond the desktop experience.

    4 | Overlooking Mobile Accessibility

    For many residents, your mobile site or app is their primary touchpoint with local government. If that experience isn’t accessible, your services aren’t either. Yet mobile testing often gets pushed aside until the very end—when changes are most expensive to make.

    Test Early and Test on Real Devices

    WCAG 2.1 includes mobile-specific guidance on touch targets, gestures, and orientation. Make sure forms resize correctly and navigation works without a mouse. Accessibility should follow the user, not the screen size. And while mobile access is crucial, so are the documents that so many residents rely on for daily interactions.

    5 | Ignoring Accessibility in Digital Documents

    Even when web pages pass compliance checks, PDFs and other downloadable materials often don’t. Forms, meeting agendas, and reports are some of the most common—and most problematic—files on public sites. The DOJ is clear: if a document provides public information or access to a service, it must be accessible.

    Audit Your Digital Library

    Start with frequently downloaded or required documents. Train staff to tag PDFs correctly or, when possible, convert them to HTML pages. Each accessible file removes another barrier and brings your agency closer to full ADA Title II conformance. Of course, even well-prepared teams can find their progress derailed by one common factor: vendors who don’t share the same standards.

    6 | Not Holding Vendors Accountable

    Even when third-party vendors manage your website, accessibility responsibility remains yours. Public agencies can’t outsource compliance. That’s why contracts matter as much as code.

    Bake Accessibility Into Every Partnership

    Specify WCAG 2.1 AA requirements, mandate assistive-technology testing, and require documentation at handoff. Accessibility clauses shouldn’t live in the fine print—they should be measurable deliverables written into the contract. Without vendor accountability, accessibility can erode quietly with each update. And even with vendor alignment, one final validation step ensures your work actually functions as intended.

    7 | Skipping Manual and Assistive-Technology Testing

    Automated tools are valuable, but they can’t replicate human experience. Navigation traps, mislabeled buttons, and confusing reading order often pass automated checks unnoticed.

    Manual Testing Closes That Gap

    Use screen readers, voice navigation, magnifiers, and keyboard-only controls to simulate how real people interact with your site. Better yet, invite users with disabilities to test and provide feedback. Their insights catch what automation never will—and validate genuine ADA Title II conformance. Still, even the most accessible site today can fall out of compliance tomorrow without ongoing monitoring.

    8 | Neglecting Ongoing Monitoring

    Accessibility isn’t a one-time project; it’s ongoing maintenance. A single CMS update or design tweak can reintroduce barriers.

    Make Monitoring Routine

    Schedule quarterly manual reviews and monthly automated scans. Keep a visible feedback form on your website so residents can report issues directly. Treat accessibility like preventative care: small, consistent checks that protect long-term health. But even with regular testing, the strongest defense is an informed team that knows how to prevent barriers before they happen.

    9 | Underestimating Accessibility Training

    Technology identifies issues, but people prevent them. Without training, the same mistakes—missing alt text, unlabeled forms, inaccessible PDFs—keep returning.

    Invest in Continuous Education

    Provide annual, role-specific training for content authors, developers, and procurement staff. Keep it practical: short sessions, clear checklists, and ongoing refreshers. When accessibility knowledge becomes second nature, compliance becomes culture. And when that culture takes root, it’s worth sharing it publicly.

    10 | Failing to Publish a Public Accessibility Statement

    A public accessibility statement isn’t a formality—it’s a promise. It tells residents, We’re committed, we’re listening, and we want your feedback.

    Publish a Concise Statement

    Reference your WCAG standard, list contact information for support, and update it at least once a year. This simple gesture builds transparency and trust—cornerstones of inclusive digital governance.

    ADA Title II Conformance Is About People, Not Just Policy

    Reaching ADA Title II conformance isn’t just about compliance—it’s about people. It’s about ensuring that every resident can access essential public services with independence and dignity.

    When your platforms are accessible, seniors can pay their bills without help. Parents can find school updates easily. Veterans can apply for benefits confidently.

    That’s not a technical milestone—it’s a civic one.

    Start early. Build steadily. Keep accessibility alive through training, monitoring, and accountability. Compliance may be the mandate, but inclusion is the mission.

    If your agency is ready to turn goals into measurable progress, schedule an ADA briefing with 216digital. We’ll help you navigate these ten pitfalls and build a roadmap for sustainable, equitable access for every resident you serve.

    Greg McNeil

    September 30, 2025
    Legal Compliance
    Accessibility, ADA Compliance, ADA Title II, ADA Website Compliance, Web Accessibility, Website Accessibility
  • How Small Businesses Grapple with Web Accessibility Lawsuits

    How Small Businesses Grapple with Web Accessibility Lawsuits

    For many small business owners, the word lawsuit evokes images of high-stakes corporate battles—teams of lawyers in conference rooms, million-dollar settlements, and brands big enough to weather the storm.

    But in reality, the wave of web accessibility lawsuits sweeping across the U.S. often hits much smaller targets.

    In recent years, small businesses—local cafés, independent retailers, family-run service providers—have found themselves on the receiving end of legal complaints claiming their websites are inaccessible to people with disabilities. These cases don’t usually come with a warning. They arrive as letters in the mail, full of legal language and urgent deadlines, leaving owners stunned and scrambling to respond.

    Unlike large corporations with compliance departments and legal reserves, small business owners are often left to figure it out on their own—what went wrong, what the law actually says, and how to move forward without breaking the bank.

    And while the circumstances can feel unfair, one truth is clear: web accessibility lawsuits aren’t going away. Understanding why they happen and what you can do to prevent them is the best way to protect your business—and your peace of mind.

    Why Small Businesses Are Being Targeted

    The Rise of Web Accessibility Lawsuits

    The Americans with Disabilities Act (ADA) was enacted in 1990 to prohibit discrimination against people with disabilities in public spaces. When it was written, the internet wasn’t yet a part of everyday life—but times have changed.

    Today, many courts interpret websites as “public accommodations,” putting them under the same umbrella as physical storefronts. That interpretation has opened the door for an entirely new wave of lawsuits.

    Some are filed by individuals who genuinely struggle to access websites using assistive technologies like screen readers. Others, however, are part of a broader trend: serial filings from the same plaintiffs and attorneys across multiple states. These suits often focus on small businesses because they’re seen as more likely to settle quickly.

    To many business owners, it feels like an ambush. One day, you’re updating your menu or uploading new photos. Next, you’re being told your website violates federal law.

    Why Small Businesses Feel It More

    For large companies, web accessibility lawsuits might be just another line item in the budget. But for small businesses, even a single case can threaten financial stability.

    Legal fees, settlements, and remediation costs can easily climb into the tens of thousands of dollars. That’s not counting the time and emotional energy spent dealing with it. Some owners describe the experience as “devastating,” especially when they didn’t even know they were noncompliant in the first place.

    Part of the problem is clarity—or rather, the lack of it. There’s no single, government-issued checklist for web accessibility. While WCAG (Web Content Accessibility Guidelines) serves as the global standard, it can be difficult to interpret for non-technical teams. This uncertainty leaves small businesses vulnerable to opportunistic legal action and inconsistent enforcement.

    Common Accessibility Pitfalls That Trigger Lawsuits

    Accessibility isn’t just about how your site looks—it’s about whether everyone can use it.

    Here are the issues most commonly cited in web accessibility lawsuits:

    • Missing alternative text on images leaves screen reader users without context.
    • Low color contrast makes text hard to read for people with visual impairments.
    • Missing or mislabeled forms prevent users from submitting contact or checkout forms.
    • Keyboard traps, where menus or modals can’t be navigated without a mouse.
    • Videos without captions exclude users who are deaf or hard of hearing.
    • Inconsistent heading structures, which confuse those relying on assistive tech.

    Each one might seem minor in isolation—but together, they can make a site frustrating or even impossible to use for some visitors. And in legal terms, that can be enough to establish discrimination.

    The Danger of Reactive Fixes

    When that demand letter lands, panic is a natural response. The instinct is to fix things—fast. But rushing into patchwork solutions can backfire.

    Reactive fixes often lead to:

    • Rushed, costly work. Under pressure, businesses may implement quick fixes or install accessibility overlays. These promise “instant compliance” but often introduce new accessibility barriers.
    • Repeat lawsuits. A settlement doesn’t guarantee safety. If underlying issues persist, another plaintiff can file again.
    • Operational disruption. Time spent dealing with attorneys and developers means less time running your business.
    • Reputation damage. Web accessibility lawsuits can spread quickly online, leading customers to question your values or professionalism.

    A reactive mindset puts out today’s fire—but it doesn’t build long-term resilience.

    A Practical Path Forward

    The good news: accessibility doesn’t have to be overwhelming or financially crushing. A thoughtful, steady approach can protect your business and make your site stronger for every customer.

    1. Start with a Risk Assessment

    You can’t fix what you don’t know. Begin with an accessibility audit to see where you stand.

    Automated tools can catch obvious issues like missing alt text or broken labels, while manual testing—especially by someone familiar with assistive tech—uncovers deeper usability problems.

    Focus on the most impactful changes first: navigation, forms, buttons, and media. You don’t need to be perfect on day one, but you do need a plan.

    2. Be Wary of “Quick Fix” Tools

    Accessibility overlays and plug-ins often advertise themselves as easy, one-click solutions. Unfortunately, courts have already ruled that these tools do not equal compliance.

    They may mask issues visually, but they rarely address the root cause in your site’s code or structure. Instead, invest your time in meaningful remediation—updates to templates, alt text, ARIA labels, and keyboard navigation. Those changes last.

    3. Make Accessibility an Ongoing Habit

    Accessibility isn’t a box you check once—it’s a standard you maintain.

    Treat it like any other part of your content process:

    • Add alt text when uploading new images.
    • Check contrast when designing new banners.
    • Test your forms after updates.

    By embedding accessibility into daily operations, you avoid regressions and build muscle memory for future projects.

    4. Document Your Efforts

    Intent matters. If you’re ever challenged, showing proof of good-faith efforts can go a long way.

    Keep records of audits, remediation steps, developer training, or accessibility statements. These documents show that you’re working toward compliance—not ignoring it. Courts tend to look more favorably on businesses that can demonstrate ongoing commitment, even if their site isn’t perfect yet.

    5. Bring in Expert Support

    Some accessibility barriers—especially those involving ARIA attributes, dynamic content, or complex UI elements—require specialized expertise. Partnering with an experienced accessibility consultant or development team ensures your fixes are accurate, lasting, and compliant.

    Think of it like hiring a professional accountant during tax season. You could try to do it yourself, but expert guidance saves you from costly mistakes later.

    The Upside: Accessibility as an Advantage

    Many businesses come to accessibility through fear of web accessibility lawsuits—but stay for the benefits.

    Accessibility isn’t just risk management. It’s good business.

    • More customers. Over 70 million Americans live with a disability, representing nearly $490 billion in disposable income.
    • SEO gains. Search engines reward clear structure and descriptive text—two cornerstones of accessibility.
    • Better user experience. Simplified navigation and cleaner layouts make your site easier for everyone to use.
    • Future readiness. Accessibility standards continue to evolve. Starting now means you’re already ahead of the next update.

    When you approach accessibility as an investment in usability—not just compliance—you build trust, credibility, and customer loyalty.

    A Message of Reassurance

    If you’ve been hit with a lawsuit or are afraid of one coming, take a breath. You’re not alone. Thousands of small businesses are navigating the same challenges.

    Yes, the system can feel unfair. But accessibility itself isn’t your enemy—it’s your opportunity to create a better experience for everyone who visits your site.

    With a proactive mindset, steady progress, and expert help where needed, you can reduce risk without draining your resources.

    Small, consistent improvements go further than perfection ever will.

    Support, Not Scrutiny—That’s Where Change Begins

    Web accessibility lawsuits have created an uneasy environment for small businesses—caught between complex rules and opportunistic claims. But the way forward doesn’t have to be reactive or defensive.

    By understanding common pitfalls, focusing on meaningful fixes, and committing to accessibility as an ongoing practice, you can move from uncertainty to confidence.

    Accessibility isn’t about flawless compliance overnight. It’s about inclusion, usability, and respect—for your customers, your business, and your community.

    When your website works for everyone, you’re not just avoiding lawsuits.

    You’re building a stronger, more resilient brand—one that welcomes every visitor, every time.

    If you’re unsure where to begin or want clarity on your current risk, 216digital offers personalized ADA briefings designed to help small businesses understand their obligations, assess exposure, and chart a practical path forward.

    Schedule an ADA Briefing today and take the first step toward peace of mind and long-term compliance.

    Greg McNeil

    September 25, 2025
    Legal Compliance
    Accessibility, ADA Lawsuit, Small Business, web accessibility lawsuits, Website Accessibility
  • ADA Guidance Documents: Now You See Them, Now You Don’t

    ADA Guidance Documents: Now You See Them, Now You Don’t

    You’re ready to make your site accessible, but the “how” still feels scattered—too many opinions, not enough plain steps. You want a path that fits busy days, real budgets, and a team that’s already stretched. Maybe you’ve got a dozen tabs open and the same question lingering: “Where do we start?”

    This guide gives you that grounding. We’ll explain why some public resources shifted (including ADA guidance documents) and what hasn’t changed about your responsibilities—then offer a calm, repeatable way to keep improving without the overwhelm.

    Behind the Headlines: What Actually Changed

    For years, website owners leaned on plain-English materials from the Department of Justice (DOJ) to turn legal text into everyday decisions. In March 2025, the DOJ withdrew a set of those materials—older how-to pages and pandemic-era Q&As. These ADA guidance documents weren’t binding law, but they acted like a friendly sidebar: “Are headings structured so screen readers can move around?” “Do forms have clear labels and announced errors?” “Do videos ship with captions by default?”

    The intention was to “streamline.” The result, for many teams, was losing that quick translation layer. The ADA didn’t change. The shortcut explanations did.

    What Are ADA Guidance Documents—and Why They Mattered Online

    Guidance sits between regulations and real life. It doesn’t create new rules; it shows what good looks like. For web teams, that practicality was gold. It helped product leads, designers, developers, and content editors turn big goals into small, repeatable habits:

    • Use semantic headings and landmarks so navigation is predictable.
    • Ensure keyboard access works everywhere—and that focus is easy to see.
    • Write meaningful alt text and descriptive link text.
    • Tie error messages to the right fields and announce them clearly.
    • Caption video and provide transcripts for audio.

    In short: fewer guesses, fewer do-overs, fewer users getting stuck.

    What This Means Day to Day

    When the handy reference disappears, hesitation sneaks in. A button ships without an accessible name. Focus gets trapped in a modal. A hero banner looks great but misses contrast by a hair. A form works with a mouse but not a keyboard. None of these are headline news alone; together they slow someone’s day—or stop it. Without familiar ADA guidance documents, teams second-guess what’s “good enough,” and releases start to feel inconsistent.

    But the baseline didn’t budge. The ADA still requires effective, equal access online. Courts still enforce it. And people still expect to complete tasks without extra hoops. The safest—and most respectful—move is to keep going, visibly and steadily.

    Why Waiting for New Guidance Is Risky

    It’s tempting to pause and hope for a new official playbook. Three reasons to keep moving instead:

    • Legal exposure. Courts across the U.S. recognize that inaccessible sites and apps can violate the ADA. That trend didn’t reverse.
    • Reputation and trust. Accessibility issues show up in reviews and social posts; quiet fixes made early rarely do.
    • Real people, real tasks. When login, checkout, or account recovery breaks for assistive-tech users, you’re not just risking a suit—you’re losing customers.

    Silence—or withdrawn ADA guidance documents—is not a safety net.

    What Web Compliance Looks Like Right Now

    Even without those quick-reference pages, your backbone is solid:

    • Standards: Treat WCAG 2.1 Level AA as today’s target and map sensible upgrades toward WCAG 2.2. WCAG gives your team a shared, testable language for “accessibility.”
    • Process: Fold accessibility into everyday work—requirements, design reviews, coding practices, content checks, QA, and release.
    • Evidence: Keep lightweight notes on what you tested, what you fixed, and what’s queued. Perfect isn’t required; active, good-faith effort matters.

    A Calm, Practical Web Plan (Built for Busy Teams)

    Think “little and often,” not “big and never.” Small habits—kept—beat big intentions that stall.

    1) A One-sentence North Star

    “Everyone should be able to find, understand, and complete key tasks on our site—without special instructions.” When trade-offs get messy, let that sentence break the tie.

    2) Make It Visible In Design

    Bake contrast rules, focus styles, and ARIA patterns into your design system. Add a five-item gate to design reviews: contrast, text scaling, focus order, error visibility, and respect for motion/animation preferences. These guardrails prevent expensive rework later.

    3) Test Every Release—Quickly And Consistently

    • Run an automated scan for the easy wins (contrast flags, missing labels).
    • Do a keyboard-only pass for navigation, focus order, skip links, menus, and modals.
    • Add a screen-reader spot check (one core task in NVDA or VoiceOver) to confirm headings, landmarks, labels, and announcements make sense.
    • Media check: captions/transcripts and no surprise auto-play.
    • Ten focused minutes can save hours of cleanup.

    4) Prioritize By User Impact

    Fix blockers first—anything that keeps someone from starting, finishing, or recovering a task (focus traps, unlabeled inputs, errors that aren’t announced, inaccessible captchas). Then clean up the friction.

    5) Write For Clarity

    Descriptive link text beats “click here.” Headings should be meaningful and in order. Error messages should be specific and tied to their fields. Plain instructions help everyone, not just screen-reader users.

    6) Train in Micro-moments

    Skip the marathon. Rotate five-minute refreshers: writing alt text, managing focus in modals, structuring headings, testing keyboard paths. Small lessons stick because people can finish them.

    7) Invite Feedback—And Close the Loop

    Publish a simple accessibility statement with a real contact path. When someone reports an issue, acknowledge it, fix it, and thank them. That response builds trust and brings problems to you early.

    8) Document Just Enough

    Keep a rolling log (tickets or a short doc) noting checks, defects, fixes, and what’s next. It’s team memory, proof of progress, and a calmer conversation if you ever need to show your work.

    Beyond Compliance: Better Web, Better Business

    Compliance is the floor. Inclusion is the opportunity. The same choices that meet WCAG also reduce support friction and lift conversions: clearer forms, reliable focus, readable text, captions that help commuters and quiet-office viewers alike, motion that respects user settings. You don’t need fresh ADA guidance documents to make that case—the impact shows up in your analytics, your reviews, and the quiet relief of users who can simply get things done.

    A Clear, Steady Path Forward

    Here’s the bottom line: the ADA still stands, and the withdrawn ADA guidance documents didn’t change what “good” looks like online. Rebuild the convenience layer yourself—standards as guardrails, small checks each release, micro-training that sticks, open feedback, and just-enough documentation.

    Start small. Keep going. Write down what works. That’s how you protect your brand, respect your users, and give your team a sustainable way to ship accessible experiences. And if a short, expert walkthrough would help you set that cadence, consider scheduling an ADA briefing with 216digital—calm, practical, and focused on your next few steps.

    Greg McNeil

    September 18, 2025
    Legal Compliance
    Accessibility, ADA, ADA Compliance, ADA Web Accessibility, WCAG, Website Accessibility
  • ADA Title II Compliance: Your 2026 Countdown Begins

    ADA Title II Compliance: Your 2026 Countdown Begins

    April 2026 is fast approaching, and it marks a pivotal shift in how government and educational institutions must deliver their digital services. In April 2024, the U.S. Department of Justice (DOJ) finalized new rules under Title II of the Americans with Disabilities Act, requiring that public entities make their websites and mobile apps conform to WCAG 2.1 Level AA standards.

    This update creates a clear and enforceable standard for digital accessibility—and a fixed timeline. Large entities serving 50,000 or more people must achieve ADA Title II compliance by April 24, 2026. Smaller entities, including towns, special districts, and small school systems, must follow by April 26, 2027.

    This isn’t just about meeting regulations. It’s about ensuring that everyone—including people with disabilities—can use essential public services online, from paying utility bills to registering for classes or receiving emergency alerts.

    Understanding the Scope of ADA Title II Compliance

    The rule applies to nearly all state and local government organizations, including:

    • Cities, counties, and municipalities
    • Public universities and school districts
    • State agencies and special districts such as transit, water, or fire authorities

    It also indirectly includes any private vendors that design, build, or maintain digital platforms for these organizations. Even if a vendor creates or operates your digital platform, responsibility for accessibility—and legal liability—remains with the public entity.

    This broad scope means development, design, content, and procurement teams must work in sync. Accessibility is no longer a “nice to have” feature or a patchwork afterthought. It must be an intentional part of the lifecycle of digital services.

    The New Baseline: WCAG 2.1 Level AA

    For years, WCAG has served as the de facto best practice for digital accessibility. Now, it’s the legal benchmark. ADA Title II compliance requires conformance to WCAG 2.1 Level AA across websites and mobile apps.

    The WCAG framework is built on four key principles:

    • Perceivable: Information must be presented in ways users can recognize and process—through sight, sound, or touch.
    • Operable: All functionality must be usable via a range of input methods, such as keyboards or voice controls.
    • Understandable: Content and interfaces should be clear, consistent, and predictable.
    • Robust: Code must follow accepted standards to work reliably with assistive technologies.

    For developers, this translates into semantic HTML, accessible form structures, proper use of ARIA where needed, support for keyboard navigation, sufficient color contrast, captions and transcripts for media, and responsive design that works across devices.

    Key Deadlines and Limited Exceptions

    The DOJ’s final rule establishes staggered deadlines to account for the varying resources of different entities:

    • April 24, 2026: Large public entities (50,000+ population) and major school districts must comply.
    • April 26, 2027: Smaller municipalities, rural counties, special districts, and small school systems must comply.

    Some content is exempt: archived web materials, third-party content not posted by the entity, individualized password-protected content (like a specific utility bill), preexisting social media posts, and older electronic documents not currently in active use. These exceptions are narrow and shouldn’t be treated as a loophole—most public-facing content still must be accessible.

    Why This Deadline Signals a Shift

    This rule does more than set a date. It establishes a uniform digital standard across public services—and that’s transformative.

    By naming WCAG 2.1 Level AA as the clear benchmark, it ends ambiguity. Public trust is strengthened as people with disabilities gain guaranteed equal access. Legal risk drops as the gray areas that once fueled costly lawsuits and settlements disappear. At the same time, accessibility is pushed to the forefront of digital strategy instead of being treated as an optional side task.

    Accessibility now sits at the center of how public organizations plan, design, build, and maintain their digital platforms.

    A Phased Roadmap Toward ADA Title II Compliance

    Because comprehensive remediation can take months—or longer for complex ecosystems—waiting until late 2025 risks running out of time. A phased approach helps build steady momentum.

    Phase 1: Assess and Organize (Now through Mid-2025)

    Begin by identifying who will lead accessibility efforts. Take inventory of every public-facing digital property, including web apps, mobile apps, forms, and documents. Then schedule a thorough accessibility audit, prioritizing the most used or most critical services like billing systems, course registration, or emergency alerts.

    Phase 2: Plan and Prioritize (Mid-2025 through End-2025)

    Use your audit findings to map out a remediation plan tied to your budgeting cycles. Secure executive buy-in early. Accessibility should be positioned as a matter of governance and public trust, not just a technical task assigned to IT.

    Phase 3:  Remediate and Test (Early 2026)

    Implement code-level fixes, update design patterns, and correct content barriers. Use both automated and manual testing, and incorporate usability testing with people who use assistive technologies. Their insights will surface barriers that automated tools often miss.

    Phase 4:  Embed in Procurement and Governance (Ongoing)

    Update procurement language to require WCAG 2.1 AA conformance for all vendors. Include accessibility testing, documentation, and verification milestones in contracts. Establish internal policies for accessible design and development practices going forward.

    Phase 5 : Maintain Accessibility Long-Term (Post-Deadline)

    Schedule recurring audits, provide continuous staff training, and build accessibility checks into your development and content workflows. Establish a feedback channel for users to report barriers and ensure those reports trigger timely remediation.

    Common Pitfalls That Derail Progress

    Even well-intentioned teams can lose ground as deadlines approach. These are common issues to avoid:

    • Stopping at the audit: An audit reveals issues; it doesn’t fix them. Plan for remediation, re-testing, and validation.
    • Over-relying on automation: Automated tools catch only a fraction of WCAG criteria. Manual reviews are essential.
    • Leaving vendors unchecked: Accessibility obligations don’t end at the contract signature. Require proof of ADA Title II compliance.
    • Relying on overlays or widgets: These often fail to solve root issues and can introduce new barriers.

    Beyond April 2026: Sustaining ADA Title II Compliance

    ADA Title II compliance is not a project that ends on launch day—it’s an ongoing obligation. Accessibility should become a standing component of your governance model.

    Include accessibility reviews in your CI/CD pipelines to catch regressions early. Track and adopt updates to WCAG—2.2 has already arrived, and 3.0 is in development. Maintain documentation of policies, testing protocols, and training records to demonstrate due diligence if audited or challenged.

    And don’t overlook communication. Sharing progress with your community shows accountability and reinforces public trust. Transparency builds confidence, both internally and externally.

    Getting Started Now

    You don’t need to overhaul everything at once. Early, visible progress helps build support and momentum. Start by:

    • Conducting a comprehensive audit to establish a baseline
    • Fixing accessibility barriers on high-traffic pages and applications
    • Training staff who create or maintain digital content
    • Updating vendor contracts and procurement templates with WCAG 2.1 AA language
    • Implementing ongoing monitoring to prevent regressions

    Even these first steps will make your platforms more usable while laying the foundation for full compliance.

    Turning Deadlines Into Opportunity

    The 2026 and 2027 deadlines for ADA Title II compliance are closer than they seem, but they’re absolutely achievable. With a deliberate plan, you can meet the requirements without last-minute scrambles—and create more inclusive digital services in the process.

    This is more than a legal mandate. It’s a chance to improve the experience for everyone who relies on your digital platforms. Starting now allows you to spread out the workload, secure the resources you need, and avoid costly last-minute vendor rushes.

    If you need support, 216digital partners with public entities to conduct audits, provide remediation, train teams, and implement ongoing monitoring.

    Now is the moment to prepare. Schedule an ADA briefing and set your roadmap in motion—on time, on mission, and built to last.

    Greg McNeil

    September 15, 2025
    Legal Compliance
    Accessibility, ADA, ADA Title II, ADA Website Compliance, Title II, Web Accessibility, Website Accessibility
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